William Jewell College Athletics

As a student-athlete at William Jewell College, you have certain responsibilities to uphold and you should be aware of what is expected of you. Essentially, all eyes are on you all of the time. Consequently, we ask that you always think before you act and ask questions whenever in doubt.

Please take time to read this website and the Student-Athlete Handbook and familiarize yourself with all the rules and regulations. We understand there are always questions that will arise as a result of specific situations. If you feel unclear about how to operate within the NCAA guidelines, please contact the Athletics Compliance Office at (816) 415-5055 or compliance@william.jewell.edu. Always ask before you act!
 

Academic Eligibility & Standards

As a William Jewell student-athlete, you are required to abide by the standards set forth by the College, the GLVC, and the NCAA. Questions regarding academic standards and eligibility should be directed to the Director of Compliance and Student Services.

Maintaining Your Eligibility – (NCAA Bylaw 14.2)

• You must be enrolled full-time, which is a minimum of 12 credits, at all times during the semester.
• You must successfully complete at least 24 credits towards your designated degree program during the fall, spring, and summer to be eligible for next year.
• You must pass at least 9 hours each semester to remain eligible.
• You must designate a degree by the beginning of your fifth full-time semester (third year of enrollment).
• You are allowed 4 seasons of eligibility in 10 full-time semesters.
• Your individual eligibility is ultimately YOUR responsibility

Academic Good Standing

Student-athletes who fail to maintain the required GPA are placed on academic probation, which is noted on the permanent academic record. Academic probation is a period of one regular semester during which a student must satisfactorily complete all courses registered for and raise his or her GPA to the required minimum. Students on academic probation are ineligible for NCAA competition but may practice and lift weights.

A full-time student must meet the following standards for academic performance and progress to qualify as a student in good standing: -

• The student’s cumulative institutional grade point average must meet or exceed the following thresholds: 1.75 at the end of the first and second semesters; 1.90 at the end of the third semester; 2.0 at the end of the fourth or later semesters.
• The student must have earned at least six credit hours during the previous semester at Jewell.
• The student must have earned at least twenty credit hours at Jewell per academic year.
• The student must exhibit integrity and personal honesty in the classroom and in other campus affairs.

Drop/Add Classes

All drop/add Etrieve workflows are available online and have a section to notify the Registrar’s office and Advisors that you are a student-athlete. The workflow must be approved by the Director of Athletic Compliance and Financial Aid officer.

Adding

• Students may add courses to their registration through the end of the first week of classes in a semester. The period for adding courses during a shorter term will be adjusted according to the length of the course.

Dropping

• If a full-semester course is dropped during the first four weeks of a semester, no record will appear on the student’s transcript.
• The deadline for withdrawal from the College is the last day of regularly scheduled classes in a semester.

Agents

An individual shall be ineligible for participation in an intercollegiate sport, if he or she ever has agreed to be represented by an agent for the purpose of marketing his or her athletics ability or reputation in that sport.

Representation for Future Negotiations: An individual may enter into a verbal or written agreement with an agent for representation in future professional sports negotiations

Amateurism

An individual loses amateur status and thus shall not be eligible for intercollegiate competition in a particular sport if the individual:

• Uses athletics skill (directly or indirectly) for pay in any form in that sport;
• Accepts a promise of pay even if such pay is to be received following completion of intercollegiate athletics participation;
• Signs a contract or commitment of any kind to play professional athletics, regardless of its legal enforceability or any consideration received, except as permitted in Bylaw 12.2.5.1;
• Receives, directly or indirectly, a salary, reimbursement of expenses or any other form of financial assistance from a professional sports organization based on athletics skill or participation, except as permitted by NCAA rules and regulations;
• Competes on any professional athletics team per Bylaw 12.02.12, even if no pay or remuneration for expenses was received, except as permitted in Bylaw 12.2.3.2.1;
• After initial, full-time collegiate enrollment, enters into a professional draft (see Bylaw 12.2.4); or
• Enters into an agreement with an agent

Benefits from Boosters

• As a student-athlete, you need to be aware that there are limitations on the interactions you may have with individuals the NCAA identifies as boosters.
• The NCAA stipulates that once an individual has been identified as a “representative” of William Jewell College’s athletics programs he or she retains this status forever. You, friends or relatives may not receive an “extra benefit” from any individual that is being given directly or indirectly due to the fact that you are a student-athlete at William Jewell College.
• An extra benefit is any special arrangement by a William Jewell College employee or a representative of the College’s athletics interests (booster) to provide student-athletes, their relatives, or friends a benefit not expressly authorized by NCAA legislation. Receipt or acceptance of such a benefit by a student-athlete or their relatives or friends are not a violation of NCAA legislation if it is demonstrated that the same benefit is generally available to the College’s students or their relatives or friends or to a particular student body. Receipt of extra benefits will render you ineligible until repayment of benefit amount.
• The following are samples, but not all, potential extra benefits or services that are prohibited under NCAA legislation:
  • Car or any use of a car or other transportation
  • Clothing
  • Haircut or other miscellaneous service
  • Gift(s)
  • Money, loan(s), a guarantee of bond or signing/co-signing of a note to arrange a loan
  • Ticket(s) for any kind of entertainment
  • Payment of long distance telephone calls
  • Free or reduced merchandise from a merchant (unless it is available to the general public)
  • Free or reduced meals at a restaurant
  • Free or reduced room and/or board from a booster (This includes Kansas City and surrounding areas, your home city or any other location.)
  • Members of the athletic department staff (including tutors) may not type reports, papers, letters, etc.
  • Special discounts, payment arrangements or credit on purchase (e.g., airline tickets) or service (e.g., laundry, dry cleaning)

Class Responsibility

Student-athletes are expected to provide prior notification to faculty whenever a class is missed for an intercollegiate contest (home or away). Student-athletes are encouraged to communicate about missed classes face-to-face to their instructors/professors at least one week prior to the class to be missed. All student-athletes must attend class when at home.

Missing class for practice is an NCAA violation.

Absences

William Jewell College, while prioritizing academics, believes in the education of the whole person and affirms the value of activities beyond the classroom such as participation in athletics, music, debate and theater performance, and attendance at professional/scholarly meetings. The faculty of William Jewell College work together with sponsors of such activities to reach a compromise that respects both the need for students to attend classes and the benefits of participation in co-curricular activities.

It is the responsibility of student-athletes to:

• attend classes
• complete all assignments according to the expectations of their instructors
• be aware of the policies of each of their instructors
• monitor their own absences
• inform their instructors in advance of any absences they anticipate for co-curricular activities
• arrange to make up missed work
   

It is the responsibility of sponsors of College events to:

• work with faculty to prevent scheduling conflicts whenever possible
• schedule events in such a way as to minimize absences from class as much as possible
• inform the faculty in advance of any planned group absences
• offer their assistance in accommodating the needs of students who must hand in assignments or take exams
• recognize that students may not miss unlimited numbers of classes and that faculty members have the right to set limits on absences, even if such absences result from participation in college sponsored events
   

It is the responsibility of faculty members to:

• set policies that recognize the value of participation in college-sponsored activities, which might include allowing students to submit assignments or take exams at alternative times with advance notification, as well as distinguishing between excused and unexcused absences
• set flexible policies, rather than rigid ones

Complimentary Admission

• If the sport in which you participate charges admission for home contests, you will be provided a maximum of FOUR complimentary admissions for each home contest.
• All admissions are done through HomeTown Ticketing. Student-athletes are provided a unique code which allows up to four complimentary tickets.
• Tickets must be downloaded in advance and it is the responsibility of the student-athlete to appropriately communicate procedure and policies regarding their complimentary tickets to family and friends. Codes will not be accepted at the gate.
• The sale or exchange of you complimentary admissions (by you or your designated recipient) for any item of value is a violation of NCAA regulations and places your eligibility for intercollegiate athletics in jeopardy.

Ethical Conduct

Unethical conduct by a prospective or enrolled student-athlete or a current or former institutional staff member, which includes individuals who performs work for the institution or the athletics department even if they do not receive compensation for such work, may include but is not limited to:

• Knowing involvement in academic fraud
• Knowing involvement in receipt of an extra benefit
• Refusal to furnish information in NCAA investigation
• Engaging in athletics competition under an assumed name or with intent to deceive
• Presenting false information to William Jewell College or the NCAA
• Involvement in banned substances or impermissible supplements unless the student-athlete has received a medical exception per Bylaw 18.2.1.2.8.
• Student-athletes who are found to be in violation of this bylaw will be immediately declared ineligible and their athletic financial aid will be revoked. Student-athletes may be required to reimburse William Jewell College for the amount of the financial aid received

Employment

• You may only get paid for work actually performed.
• You man only get paid at the going rate of pay.
• You may not use your reputation as a student-athlete to benefit you employer.

Financial Aid

You are not eligible if you receive financial aid other than the financial aid that William Jewell College distributes. However, it is permissible to receive:

• Money from anyone upon whom you are naturally or legally dependent
• Financial aid that has been awarded to you on a basis other than athletics ability; or
• Financial aid from an entity outside your institution that meets the requirements specified in the Division II Manual. [Bylaw 15.01.3]
• On-or off-campus employment earnings, provided the compensation does not include re-numeration for value that the student-athlete may have for the employer because of publicity, reputation, fame or personal following; the student-athlete is compensated only for work actually performed; and the student-athlete is compensated at a rate commensurate with the going rate in that locality for similar services.

You must report to William Jewell College any financial aid that you receive from a source other than your institution.

 However, you do not need to report financial aid received from anyone upon whom you are naturally or legally dependent.

• If you are an athletic scholarship recipient at William Jewell College, you are able to review the terms of the athletic aid agreement by contacting the Financial Aid office.
• NCAA rules require William Jewell College to notify you in writing by July 1 of each year of your athletic scholarship. Students, who have been recipients of an athletic scholarship and for whom the Athletic Department has chosen not to renew the scholarships, may appeal the decision to the William Jewell College Financial Aid Committee.
• Appeals to the Financial Aid Committee must be in writing and received in the Office of Financial Aid Services within 15 days of notification of the reduction or non-renewal of the scholarship. The appeal must outline your position very clearly and documentation to support this may be attached (including witnesses and written documentation). The committee will notify the student and the Athletic Department of its decision in writing. The decision of the Committee is final.

For more information contact the Office of Financial Aid at (816) 415-5973

Gambling

The NCAA prohibits student-athletes and Athletic Department staff members from knowingly:

• Providing information to individuals involved in organized gambling activities concerning intercollegiate athletics competition
• Soliciting a bet on any intercollegiate team
• Accepting a bet on any gambling activity involving intercollegiate athletics and professional athletics through a bookmaker, parlay card, or any other method employed by organized gambling
• Participating in a gambling pool with regard to athletic competition (ex. NCAA Basketball pool, NFL Super Bowl pool)
• Student-athletes must be aware that participation in gambling or bribery activities can result in disciplinary actions by William Jewell College and the NCAA. Potential sanctions include suspension from athletics participation for one year and permanent ineligibility.

Any student-athlete who engages in activity designed to influence the outcome of an intercollegiate contest (i.e., point shaving), shall permanently lose all remaining eligibility in all sports.

www.DontBetOnIt.org

Name, Image, and Likeness (NIL)

In line with NCAA policy, William Jewell student-athletes are permitted to pursue NIL opportunities, if they desire.

• Per Missouri state law, student-athletes are required to disclose all NIL agreements, outside of those facilitated by the Athletics Department, to their institution to ensuring transparence and compliance. William Jewell student-athletes may do so through the NIL Reporting workflow on ARMS/Teamworks.
• Student-athletes are not permitted to use William Jewell institutional or Athletics marks (logos) or wordmarks without written permission from the Associate Athletics Director or Director of Marketing.
• Student-athletes may utilize College-owned facilities for NIL but are required to pay the standard rental usage fee.
• Per state law, student-athletes may not enter into agreements with companies, individuals, or organizations associated with prohibited categories including, but not limited to, gambling, sports wagering, alcohol, and illegal substances.
• Under Missouri law, the College may impose reasonable limitations on timing and manner of NIL activities to avoid conflicts with team practices, games, or College events.

Outside Competition

A student-athlete becomes ineligible for intercollegiate competition in their sport (other than basketball) if, after enrollment in college and during any year in which the student-athlete is a member of an intercollegiate squad or team, they compete or have competed as a member of any outside team in any noncollegiate, amateur competition (e.g., tournament play, exhibition games or other activity) during the segment of the playing season that concludes with the NCAA championship (see Bylaw 14.4.7.5 for exceptions) until eligibility is restored by the Student-Athlete Reinstatement Committee. You must report all outside competition to the Compliance Office.

Exceptions - All Sports (Bylaw 14.4.7.5.1)

• High school alumni game
• National team
• Multi-sport events
• Established regional and national championships
• International events
   

Exceptions - Basketball Only (Bylaw 14.4.7.5.2)

• Summer competition
• Puerto Rico Superior Basketball League
• United States vs. U.S. National Teams

Transfer Portal

Any William Jewell student-athlete looking to enter the transfer portal must begin the process by submitting the Transfer Portal Request workflow on ARMS/Teamworks. A student-athlete may not contact other insititutions, nor be contacted by another insititution, until they have been formally input into the transfer portal by the Compliance Office.

The Transfer Portal Request workflow outlines the necessary steps to enter the transfer portal in compliance with NCAA legislation.

• A student-athlete may initiate the notification of transfer process by providing his or her institution with a written notification of transfer at any time. (Bylaw 13.1.1.2.1)
• William Jewell College has seven days from the date the workflow was submitted to process the request, assuming the workflow was completed correctly.
• Upon entry into the transfer portal student-athletes are considered to be separated from the team and are not permitted to participate in team activities, CARA, or utilize Athletics Department facilities or equipment outside of what is permitted to a non-student-athlete
  • A student-athlete may withdraw from the transfer portal at any time. This may be done through the Compliance Office.
• If a student-athlete does not return to the team, the head coach should submit a voluntary termination of aid workflow for the student-athlete to complete.

Welcome to William Jewell College! As a prospective student-athlete, you have certain responsibilities to attend to before you may join the William Jewell College family.

If you are interested in participating as a William Jewell Cardinal, please check with your high school advisor or the NCAA Eligibility Center to find out the steps it takes to participate in collegiate athletics. Work with your high school guidance counselor or college admissions office to find which college is right for you.

Important Terms & Definitions

Prospective Student-Athlete
You become a "prospective student-athlete" when you start ninth grade classes. Before the ninth grade, you become a prospective student-athlete if a college gives you (or your relatives or friends) any financial assistance or other benefits that the college does not provide to prospective students generally.

Recruited Student-Athlete
You become a "recruited prospective student-athlete" at a particular college if any coach or representative of the college's athletics interests (booster or other representative) approaches you (or any member of your family) about enrolling and participating in athletics at that college. Activities by coaches or boosters that cause you to become a recruited prospective student-athlete can include:

• Providing you with an official visit
• Having in-person, off-campus contact with a you or your family
• Placing more than one phone call to a your or your family
• Issuing an National Letter of Intent or institutional aid agreement to you

Official Visit
A visit to the college campus paid in whole or in part by the college. Official visits can be no longer than 48 hours.

To schedule an Official Visit a prospective student-athlete must:
• Register with the Eligibility Center
• Know their NCAA ID number
• Submit their high school transcripts
• Be on the William Jewell Institutional Recruiting List (IRL)

Unofficial Visit
A visit made to the college campus at the prospect's expenses. The college may provide free tickets to an on-campus athletics event in which the college team competes. There is no limit on the number of unofficial visits a prospect can make. 

Recruiting Contact
Any face-to-face, off-campus encounter between a prospect, prospect's parents (or legal guardian) or relative and a college employee or other athletics representative; if the conversation goes beyond a greeting.

Recruiting Evaluation
Any off-campus activity designed to assess a prospect's academic qualifications or athletic ability (reviewing transcripts on the high school campus or watching practice/games).

Telephone Calls
All electronically transmitted human voice exchange (including FaceTime, Skype, etc.) is considered to be a phone call. 

NCAA Eligibility Center
The NCAA Eligibility Center is a central clearinghouse that certifies academic and amateurism eligibility for Division I and II student-athletes. The NCAA Eligibility Center uses high school courses and test scores (ACT/SAT) to determine freshman academic eligibility and uses information provided to determine amateurism for all freshman and transfers.

NCAA Eligibility Center Website

Transfers

WARNING:
If you are a student-athlete enrolled at another four-year institution or if you have been enrolled at another four-year institution in the last year (Division I, II, or III), NCAA rules and regulations strictly prohibit William Jewell coaches (or athletics staff members) from having any communication* with you, directly or indirectly, until that first institution grants our institution permission to contact you. You may obtain this permission to contact from the athletics compliance office or the director of athletics at your current or previous institution. 

Once you obtain this release, you may email it to compliance@william.jewell.edu. Once the release is obtained from your current or previous institution, the William Jewell coaching staff will be able to contact you. For Division I and II institutions, permission to contact has been replaced by the Transfer Portal. 

*Types of communication include via face-to-face, email, phone, text or written form.

NCAA Transfer Guide

International Student-Athletes

Additional Links

• Test of English as a Foreign Language (TOEFL)
• Scholastic Aptitude Test (SAT) general testing information and information on locating and scheduling the SAT overseas
• American College Testing Program (ACT) general testing information and information on locating and scheduling the ACT overseas

Thank you for your interest in and support of William Jewell College Athletics. Below is some important information pertinent to you as a representative of athletic interests. It is difficult to cover every rule and regulation governing college athletics therefore, please always contact the Jewell Compliance Office before taking any action that may be contrary to NCAA rules. 

NCAA rules and regulations can be complex and every situation is different. The information provided here is a general guide to some of the most commonly applied rules. Every possible situation cannot be covered, so we encourage you to contact our Compliance Office with any questions. 

We appreciate your support but caution you that inadvertent actions by boosters may jeopardize the department, current student-athletes or prospective student-athletes. Remember, when in doubt, ask.
 

What is a booster?

A "representative of the institution's athletic interest" or booster is an individual who is known (or who should be have been known) by a member institution's executive or athletic administration to:

• Made any type of contribution to the athletics department or to a booster club
• Joined the institution's booster club or any sport specific support group
• Provided or helped arrange employment for a student-athlete
• Provided benefits to enrolled student-athletes and their families
• Assisted in any manner in the recruitment of a prospective student-athlete
• Promoted the institution's athletics program in any manner
• Have participated in or to be a member of an agency or organization, including corporate entities (e.g., apparel and equipment companies), promoting the institution's intercollegiate athletic program

You become a representative by any action on your part to assist the College in any manner. Once you become a representative of the College's athletic interests, you retain that identity forever. NCAA rules hold William Jewell College responsible for all actions of its athletic representatives. 

Institutional Control

The NCAA declares that each institution (William Jewell College) is responsible for the control of its intercollegiate athletics program and compliant with the rules and regulations of the NCAA. This control includes the conduct and actions of all staff members and individuals or agencies that promote the athletic interest of William Jewell College. 

Representatives of Jewell athletic interests are strictly prohibited from off-campus recruiting activities involving personal contact with potential student-athletes. 

Key Definitions

• Prospective Student-Athlete: a student-athlete who has started classes for the ninth grade, including students in prep schools and junior colleges and individuals who have officially withdrawn from four-year schools
• Contact: any face-to-face encounter between a prospect or the prospect's parents, relatives or legal guardian(s) and a William Jewell staff member or athletics representative during which any dialogue occurs in excess of a greeting
• Recruiting: any solicitation of a prospect or prospect's relative's (or legal guardian) by a William Jewell College staff member or representative of the institution's athletic interests for the purpose of securing the prospect's enrollment and ultimate participation in the William Jewell College intercollegiate athletic program
  • As a representative of William Jewell College athletic interests you may NOT:
    • contact a prospect's coach, principal, or counselor in an effort to evaluate a prospect
    • visit the prospect's institution to pick up film or transcripts pertaining to the evaluation of the prospect's academic eligibility or athletic ability
    • contact a prospect, his/her parents, legal guardians, or spouse on or off the William Jewell campus
    • contact a prospect by telephone or letter
    • make special arrangements for entertainment for recruiting purposes
• Extra Benefit: any special arrangement by a William Jewell College employee or representative of athletic interests to provide a student-athlete or the student-athlete's relative or friend with a benefit not expressly authorized by the NCAA legislation
  • In general, you may not provide anything or make special arrangements for student-athletes or prospective student-athletes that are not available to the general population. Examples of extra benefits include but are not limited to:
    • providing cash or loans of any amount or, signing or co-signing for a loan
    • a guarantee of bond
    • the use of an automobile
    • gifts of any kind, including birthday cards, flowers and holiday gifts
    • gift of cash or like items, or clothing or equipment
    • providing loans to relatives or friends
    • any tangible items, including merchandise
    • free or reduced-cost services, rentals, or purchases of any type
    • free or reduced-cost housing
    • employment of a student-athlete at a higher rate
    • payment to a student-athlete for work not performed
    • financial aid for post-graduate education
    • promise of employment after graduation
• NCAA Eligibility Center: an eligibility center that certifies academic and amateurism eligibility for Division I and II student-athletes. The NCAA Eligibility Center uses high school courses and test scores (ACT/SAT) to determine freshman academic eligibility for intercollegiate athletics. It also used amateurism information provided by the prospective student to evaluate the prospective student's amateur status within NCAA rules and regulations

Did You Know? 

• You may provide information about recruits to William Jewell College coaches by sending newspaper clippings or calling a coach
• You may employ a student-athlete at your place of business as long as the student-athlete receives prior approval from the William Jewell College Department of Athletics and receives the same rate of pay as your other employees.
• You may invite a current student-athlete or team to your home for an occasional meal. This must be pre-approved by the Athletic Compliance Office.
• You may donate financial assistance or gifts-in-kind to the William Jewell Cardinal Club and participate in other team fundraising activities.
• You may not provide extra benefits, including discounted items or services, free meals, use of an automobile, to a current student-athlete or to a recruit.
• You may not speak with recruits, or their families, about attending William Jewell College and his/her opportunities with William Jewell College athletics.

What about student-athlete employment? 

All student-athletes are eligible for employment during the regular academic year. Student-athletes will continue to be eligible for employment during the College's official vacation periods (i.e. Winter break, Spring break) and during the summer. Student-athletes may be employed at a booster's place of business as long as they receive prior approval from the William Jewell compliance office and receives the same rate of pay as other employees.

What are the rules governing gambling?

William Jewell student-athletes, coaches, and/or employees may not provide information to individuals involved in any type of organized gambling concerning sporting events. In addition, Jewell student-athletes, coaches, and employees may not solicit or accept any wager on any sport that the NCAA sponsors at ANY level, including, but not limited to NCAA tournament brackets, fantasy sports, and Super Bowl pools.