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William Jewell College Compliance - Boosters

Thank you for your interest in and support of William Jewell College athletics. Below is some important information pertinent to you as a representative of athletic interests. It is difficult to cover every rule and regulation governing college athletics therefore, please always contact the Jewell Compliance Office before taking any action that may be contrary to NCAA rules. 

NCAA rules and regulations can be complex and every situation is different. The information provided here is a general guide to some of the most commonly applied rules. Every possible situation cannot be covered, so we encourage you to contact our Compliance Office with any questions. 

We appreciate your support but caution you that inadvertent actions by boosters may jeopardize the department, current student-athletes or prospective student-athletes. Remember, when in doubt, ask.
What is a booster?
A "representative of the institution's athletic interest" or booster is an individual who is known (or who should be have been known) by a member institution's executive or athletic administration to:
  • Made any type of contribution to the athletics department or to a booster club
  • Joined the institution's booster club or any sport specific support group
  • Provided or helped arrange employment for a student-athlete
  • Provided benefits to enrolled student-athletes and their families
  • Assisted in any manner in the recruitment of a prospective student-athlete
  • Promoted the institution's athletics program in any manner
  • Have participated in or to be a member of an agency or organization, including corporate entities (e.g., apparel and equipment companies), promoting the institution's intercollegiate athletic program
You become a representative by any action on your part to assist the College in any manner. Once you become a representative of the College's athletic interests, you retain that identity forever. NCAA rules hold William Jewell College responsible for all actions of its athletic representatives. 
Institutional Control
The NCAA declares that each institution (William Jewell College) is responsible for the control of its intercollegiate athletics program and compliant with the rules and regulations of the NCAA. This control includes the conduct and actions of all staff members and individuals or agencies that promote the athletic interest of William Jewell College. 

Representatives of Jewell athletic interests are strictly prohibited from off-campus recruiting activities involving personal contact with potential student-athletes. 
Key Definitions
  • Prospective Student-Athlete: a student-athlete who has started classes for the ninth grade, including students in prep schools and junior colleges and individuals who have officially withdrawn from four-year schools
  • Contact: any face-to-face encounter between a prospect or the prospect's parents, relatives or legal guardian(s) and a William Jewell staff member or athletics representative during which any dialogue occurs in excess of a greeting
  • Recruiting: any solicitation of a prospect or prospect's relative's (or legal guardian) by a William Jewell College staff member or representative of the institution's athletic interests for the purpose of securing the prospect's enrollment and ultimate participation in the William Jewell College intercollegiate athletic program
    • As a representative of William Jewell College athletic interests you may NOT:
      • contact a prospect's coach, principal, or counselor in an effort to evaluate a prospect
      • visit the prospect's institution to pick up film or transcripts pertaining to the evaluation of the prospect's academic eligibility or athletic ability
      • contact a prospect, his/her parents, legal guardians, or spouse on or off the William Jewell campus
      • contact a prospect by telephone or letter
      • make special arrangements for entertainment for recruiting purposes
  • Extra Benefit: any special arrangement by a William Jewell College employee or representative of athletic interests to provide a student-athlete or the student-athlete's relative or friend with a benefit not expressly authorized by the NCAA legislation
    • In general, you may not provide anything or make special arrangements for student-athletes or prospective student-athletes that are not available to the general population. Examples of extra benefits include but are not limited to:
      • providing cash or loans of any amount or, signing or co-signing for a loan
      • a guarantee of bond
      • the use of an automobile
      • gifts of any kind, including birthday cards, flowers and holiday gifts
      • gift of cash or like items, or clothing or equipment
      • providing loans to relatives or friends
      • any tangible items, including merchandise
      • free or reduced-cost services, rentals, or purchases of any type
      • free or reduced-cost housing
      • employment of a student-athlete at a higher rate
      • payment to a student-athlete for work not performed
      • financial aid for post-graduate education
      • promise of employment after graduation
  • National Letter of Intent: an official document administered by the Collegiate Commissioners Association and utilized by subscribing member institutions, including William Jewell College, to establish the commitment of a prospective student-athlete to attend a particular institution
  • NCAA Eligibility Center: an eligibility center that certifies academic and amateurism eligibility for Division I and II student-athletes. The NCAA Eligibility Center uses high school courses and test scores (ACT/SAT) to determine freshman academic eligibility for intercollegiate athletics. It also used amateurism information provided by the prospective student to evaluate the prospective student's amateur status within NCAA rules and regulations
Did You Know? 
  • You may provide information about recruits to William Jewell College coaches by sending newspaper clippings or calling a coach
  • You may employ a student-athlete at your place of business as long as the student-athlete receives prior approval from the William Jewell College Department of Athletics and receives the same rate of pay as your other employees. 
  • You may invite a current student-athlete or team to your home for an occasional meal. This must be pre-approved by the Athletic Compliance Office.
  • You may donate financial assistance or gifts-in-kind to the William Jewell Cardinal Club and participate in other team fundraising activities.
  • You may not provide extra benefits, including discounted items or services, free meals, use of an automobile, to a current student-athlete or to a recruit.
  • You may not speak with recruits, or their families, about attending William Jewell College and his/her opportunities with William Jewell College athletics.
What about student-athlete employment? 
All student-athletes are eligible for employment during the regular academic year. Student-athletes will continue to be eligible for employment during the College's official vacation periods (i.e. Winter break, Spring break) and during the summer. Student-athletes may be employed at a booster's place of business as long as they receive prior approval from the William Jewell compliance office and receives the same rate of pay as other employees.
What are the rules governing gambling?
William Jewell student-athletes, coaches, and/or employees may not provide information to individuals involved in any type of organized gambling concerning sporting events. In addition, Jewell student-athletes, coaches, and employees may not solicit or accept any wager on any sport that the NCAA sponsors at ANY level, including, but not limited to NCAA tournament brackets, fantasy sports, and Super Bowl pools.

Questions?
Chase Kearney, Assistant Athletics Director for Compliance and Student Services
816-415-5055
kearneyc@william.jewell.edu
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