Student-Athlete Handbook

WILLIAM JEWELL COLLEGE MISSION STATEMENT
We educate our community to ask reflective questions, apply critical thought, and act with purpose.

WILLIAM JEWELL ATHLETICS MISSION STATEMENT
William Jewell College Athletics promises student-athletes the opportunity to combine their athletic pursuits with an outstanding liberal arts education which cultivates leadership, service and personal growth. Athletic competition creates a forum for celebrating the advancements of the College and builds positive relationship with the local, regional and national audiences. Athletic participation with high standards of integrity and good sportsmanship will further enhance the rigorous intellectual pursuits of William Jewell students.

NCAA DIVISION II PHILOSOPHY
In addition to the purposes and fundamental policy of the National Collegiate Athletic Association, as set forth in Constitution 1, members of Division II believe that a well-conducted intercollegiate athletics program, based on sound educational principles and practices, is a proper part of the educational mission of a university or college and that the educational well-being and academic success of the participating student-athlete is of primary concern.

Higher education has lasting importance on an individual's future success. As such, Division II supports the educational mission of college athletics by fostering a balanced approach in which student-athletes learn and develop through their desired academic pursuits, in civic engagement with their communities and in athletics competition. Division II athletics programs also are committed to establishing an inclusive culture in which people of all backgrounds are respected and given the opportunity to provide input and to participate.

Division II members abide by the following principles that help define and distinguish the division:

Division II colleges and universities are expected to operate their athletics programs with integrity and in a welcoming manner that complies with conference and NCAA rules and regulations. Institutional control is a fundamental principle that supports the institution's educational mission and assumes presidential involvement and oversight;
Division II members fund their athletics programs in a manner that aligns with the institution's budget and educational mission. This method of funding features a "partial scholarship" model that allows Division II schools to recognize student-athletes for their skills through athletics-based grants, but student-athletes can accept merit-based aid and academic scholarships as well;
Division II believes in a balanced approach that integrates athletics into the college experience and allows students to focus on their academic pursuits and participate in other campus and community activities. This "Life in the Balance" emphasis facilitates learning through:
- Academics: Division II offers exceptional teacher-student ratios that provide student-athletes with a quality education in the academic curriculum of their choice. The division structures its eligibility requirements to facilitate student-athletes earning their degrees, which is measured in part by an institution's student-athletes graduating at least at the same rate as the institution's student body;
- Athletics: Division II supports athletics achievement through highly competitive programs that strive to participate in the division's 25 national championships, which offer the best access ratio among the NCAA's three divisions. Division II also supports a regionalization model in scheduling that reduces time away from campus and keeps athletics participation in perspective within the educational mission;
- Community engagement: Division II athletics programs actively engage with their communities to enhance relationships between student-athletes and community members and develop a shared civic experience. Division II promotes engagement at the local, conference and national levels, including at all Division II national championships; and
- Post-graduation success: Division II supports a higher education model that shapes student-athletes who graduate with the skills and knowledge to be productive citizens. The balanced approach allows student-athletes to focus on their academic pursuits, their internships, and whatever else it takes to prepare them for life after graduation;
  - Division II members support the utmost in sportsmanship by committing to a "game environment" initiative that establishes an atmosphere at athletics contests that is both energetic and respectful; and
  - Division II promotes student-athlete involvement in decision-making through campus, conference and national Student-Athlete Advisory Committees that provide leadership opportunities and offer a representative voice in the division's governance structure

GREAT LAKES VALLEY CONFERENCE
Established in 1978 with a commitment to the purposes, fundamental policies, and basic principles of the National Collegiate Athletic Association (NCAA), the Great Lakes Valley Conference (GLVC) has grown to embody the vision established by the founders of the organization and has melded athletic and academic excellence for 45 years.

The GLVC is comprised of 15 NCAA Division II member institutions, spanning four Midwest states. At one point over the past decade, the league grew to 17 members and was the largest athletic conference in the country in any division. Although formed and developed as one of the nation's premier NCAA Division II basketball conferences, the GLVC now sponsors 24 championship sports, which included the addition of football in 2012, men's and women's swimming and diving in 2013-14, wrestling in 2016-17, men's lacrosse in 2017-18, and women's bowling and women's lacrosse in 2019-20. The GLVC will also begin sponsorship of men's volleyball in 2025-26 to increase sport sponsorship to 25.

Under the direction of 24-year Commissioner, Jim Naumovich, the Conference headquarters is located in downtown Indianapolis, one of the many major Midwest media markets in which the league maintains a presence. The GLVC has schools in Chicago (Lewis), Indianapolis (Indianapolis), Springfield, Ill. (Illinois Springfield), Springfield, Mo. (Drury), Kansas City (Rockhurst, William Jewell), and St. Louis (Maryville, McKendree, Missouri-St. Louis). Additionally, the GLVC is the only D-II conference with a governance structure that affords the Faculty Athletics Representative (FAR) with exclusive voting rights at league meetings.

The 24 championship sports sponsored by the Conference include men's sports in baseball, basketball, cross country, football, golf, lacrosse, soccer, swimming and diving, tennis, indoor and outdoor track and field, and wrestling; as well as women's sports in basketball, bowling, cross country, golf, lacrosse, soccer, softball, swimming and diving, tennis, indoor and outdoor track and field, and volleyball. Only two other D-II leagues in the country sponsor as many or more championships (Northeast-10, Conference Carolinas). In the history of the GLVC, member schools have captured 24 NCAA Division II National Championships.

Mission Statement: The mission of the GLVC is to govern and support fair competition and to promote opportunities for student-athlete development and well-being as well as success among its member institutions. In pursuing this mission, the GLVC and its member institutions practice collaborative leadership and embrace five core values, which serve as the foundational pillars for the Conference and guide the Conference's decision-making and key actions.

Core Values:

Athletic Excellence – We are committed to offering a competitive environment, which features the best athletic performances in NCAA Division II. Full-time coaches with a passion to teach their sport, quality athletic facilities and training equipment, health and safety support, top-notch competition, and disciplined effort/work ethic offer GLVC student-athletes the fullest potential for competitive excellence through the mastery of their athletic skills.
Academic Excellence – We are committed to academic excellence and we prioritize the "student" in student-athlete. The goal for every student-athlete at a GLVC member institution is graduation. Classroom instruction, applied learning opportunities, life skills development through sports participation and commitment to community service and engagement offer GLVC student-athletes a comprehensive educational experience, with knowledge and skill training for lifelong success.
Diversity and Inclusion – We are committed to a diverse and inclusive environment for our student-athletes, coaches and administrators. As a conference, we seek to establish and maintain an inclusive culture that fosters equitable participation for student-athletes and career opportunities for officials, coaches and administrators from diverse experiences and backgrounds.
Integrity and Civility – We are committed to social responsibility, fair play and sportsmanship in our educational and athletic endeavors, and we respect our co-workers, colleagues, teammates and opponents. We expect to compete in front of passionate, well-behaved fans, and we value positive game environments. We will conduct GLVC business and operate our athletics programs with the highest ethical standards and we will foster a culture of compliance and rules education.
Balance – We are committed to the well-being of the student-athlete and the development of the "whole-person." The health and safety of the student-athlete is paramount in the GLVC. We are committed to providing a balanced collegiate experience through opportunities for the student-athlete to excel in the classroom, enjoy an active social life and benefit from a competitive athletic experience. The GLVC believes that a balanced Division II student-athlete experience involves comprehensive learning and academic development, high-level athletics competition, and meaningful community engagement.

FACULTY ATHLETICS REPRESENTATIVE
The Faculty Athletic Representative (FAR) is appointed from the faculty by the President of the College. The FAR is the voting representative of the campus to the GLVC and NCAA. Student-athletes, faculty and staff may contact the FAR to discuss any aspect of the college experience as a student-athlete.

SENIOR WOMAN ADMINISTRATOR
The Senior Woman Administrator is the highest-ranking female in each NCAA athletics department or conference office. The purpose of the SWA designation is to promote meaningful representation of women in the leadership and management of college sports. The SWA is a member of the Athletics Senior Leadership team and has oversight to various areas of the Department while providing diverse perspective on departmental and College initiatives.

INTERCOLLEGIATE ATHLETICS COMMITTEE
The Intercollegiate Athletics Committee (IAC) shall review policies, procedures and functions of the intercollegiate athletics program. The primary purpose of the IAC is to serve as an educational vehicle to various campus constituencies for matters related to NCAA Division II and the Great Lakes Valley Conference. The IAC is charged with review of gender and diversity issues related to the intercollegiate athletics program and development of recommended plans for improvement. The members of the IAC shall be appointed by the President of the College. The chair of the IAC will be a member of the President's Cabinet. Other members of the IAC include the Associate Vice President for Athletics, Faculty Athletics Representative (FAR), two additional faculty members and one individual from each administrative division of the College (academic affairs and student life, enrollment, finance, institutional advancement). The Senior Woman Administrator (SWA) will serve as an ex-officio member of the committee.

CONDUCT & GENERAL POLICIES

ACADEMIC CONDUCT
William Jewell College and the Department of Intercollegiate Athletics are committed to providing all student-athletes with the best possible environment to succeed academically. In accepting admission to William Jewell College, student-athletes are responsible for not only meeting athletic obligations but also those obligations of serious students interested in earning degrees.

All student-athletes are expected to:

Acknowledge that earning an undergraduate degree is the primary goal of a being a collegiate athlete
Attend all classes except when traveling to represent the College in intercollegiate competition or other approved programming
Be responsible to communicate with professors and instructors when missing classes due to athletic travel. It is recommended that student-athletes meet with professors during the first week of classes to let them know which class sessions will be missed.
Meet satisfactory progress towards a degree as defined by William Jewell College, the GLVC and the NCAA.
Maintain academic eligibility for practice and competition as defined by William Jewell College, the GLVC and the NCAA
Abide by William Jewell College academic policies and procedures as contained in the Undergraduate Catalog and Student Handbook

Academic misconduct will be handled in accordance with the College's policies and procedures as defined by the Undergraduate Catalog and Student Handbook.

TEAM TRAVEL CONDUCT
Any student-athlete and/or student serving in an official capacity for the Department of Athletics are a representative of William Jewell College. As a representative of the College, students traveling individually or as a team to an intercollegiate athletic contest, or other programming, shall agree to abide by the laws of the State of Missouri, the local state government, College policies, Department of Athletics policies, team rules, NCAA and GLVC rules. Student-athletes and/or students serving in this capacity are responsible for acting in accordance with such laws, policies, and rules for the entire period of travel or competition. Adverse conduct will be handled in accordance with the current policies of the Department of Athletics and William Jewell College.

Student-Athletes are expected to conduct themselves in a manner in which serves as a positive representation of William Jewell College, their team, and sport. This includes, but is not limited to, conduct and noise levels while in hotels and restaurants, taking care of property and facilities while visiting other campuses, and conduct toward bus drivers, wait staff, opposing administrators, coaches, officials, and others.

ETHICAL CONDUCT
NCAA Bylaw 10.1
Unethical conduct by a prospective or enrolled student-athlete or a current or former institutional staff member, which includes individuals who performs work for the institution or the athletics department even if they do not receive compensation for such work, may include but is not limited to:

Knowing involvement in academic fraud
Knowing involvement in receipt of an extra benefit
Refusal to furnish information in NCAA investigation
Engaging in athletics competition under an assumed name or with intent to deceive
Presenting false information to William Jewell College or the NCAA

Involvement in banned substances or impermissible supplements unless the student-athlete has received a medical exception per Bylaw 18.2.1.2.8.

Student-athletes who are found to be in violation of this bylaw will be immediately declared ineligible and their athletic financial aid will be revoked. Student-athletes may be required to reimburse William Jewell College for the amount of the financial aid received

SPORTSMANLIKE CONDUCT
Individuals employed by (or associated with) a member institution to administer, conduct or coach intercollegiate athletics and all participating student-athletes shall act with honesty and sportsmanship at all times so that intercollegiate athletics as a whole, their institutions and they, as individuals, shall represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports.

The Great Lakes Valley Conference encourages and promotes sportsmanship during all contests with an emphasis on fair play. It is expected that all student-athletes will conduct themselves in a manner befitting their institution and the GLVC prior to, during, and following each game.

All participating student-athletes shall act with honesty and sportsmanship at all times so that intercollegiate athletics shall represent the honor and dignity of fair play and generally recognized high standards associated with competitive sports. Adverse conduct will be handled in accordance with the current policies of the Athletic Department, William Jewell College, GLVC, and the State of Missouri.

ENFORCEMENT PROCEDURES FOR CRIMINAL MISCONDUCT
It is the responsibility of the student-athlete upon being charged with a criminal offense to immediately notify his or her head coach and the Director of Athletics. Failure to notify the head coach will result in appropriate administrative action that shall be determined by the Director of Athletics. A student-athlete shall retain his or her grant-in aid that has been awarded for the academic year pending final decision.

A student-athlete charged with a felony crime of violence or serious drug offense:

will be referred to the College Judicial process
will be suspended immediately from playing and practice privileges.
shall be dismissed permanently from his or her team if he or she is convicted, pleads guilty or pleads nolo contendere.
shall meet with the Director of Athletics to determine playing and practice status if he or she receives probation before a judgment.

A student-athlete charged with anything other than a felony defined as a crime of violence or a serious drug crime:

will be referred to the College Judicial process
shall meet with the Director of Athletics to determine predisposition playing and practice status.
shall meet with the Director of Athletics to determine playing and practice status after the final disposition of all charges have been made.

If the student-athlete disagrees with the course of action and/or sanctions determined by the College Judicial process or the Director of Athletics, he or she may appeal to the President in writing within ten calendar days of receiving the summary of the findings. Appeals must address where the error was made and must provide relevant supporting documentation. More information regarding the College Judicial process policy may be found in the Student Handbook.

ANTI-HARASSMENT & GRIEVANCE POLICY
William Jewell is committed to maintaining an environment for all faculty, staff, students, and third-parties that is free of harassment, illegal discrimination, and unprofessional conduct. In keeping with that policy, William Jewell prohibits any form of harassment by or against any faculty, staff member, student, applicant for employment, customer, third-party supplier or any other person whether such harassment is lawful or unlawful (collectively the "William Jewell Community"). It is never justifiable to harass a member of the William Jewell Community because of their age, disability, gender, genetic information, national origin, race/color, religion, sex, sexual orientation, veteran status or any other status protected by law (collectively "protected statuses"). William Jewell does not tolerate harassment of any kind.

The complete William Jewell College Anti-Harassment and Grievance Policy can be found within the Student Handbook.

BULLYING & HAZING POLICY
The College has a ZERO TOLERANCE policy regarding hazing/bullying. William Jewell College defines hazing/bullying as any action taken or situation created, either intentionally or unintentionally, on or off campus, to produce mental or physical discomfort, embarrassment, ridicule, or possible physical harm or injury as a requirement for belonging to a group. This would include, but is not limited to, pranks such as stealing, scavenger hunts, 'kidnapping', vandalizing property or harassing others. Regardless of the individual's willingness to participate in such an activity, it will be defined as hazing/bullying. Any harassment and bullying via social media or other digital platforms will also not be tolerated.

In addition, knowledge of acts of hazing and failure to report those acts is a violation of the College's hazing policy and those individuals who fail to report may also be subject to disciplinary action. Those found responsible for and/or with information or knowledge of acts of hazing will be subject to review by established judicial processes of William Jewell College. In accordance with existing institutional policy, individual members and/or the organization may be referred to the College Judicial process and may be found in violation of College behavioral standards and policies. Any instances of hazing/bullying should be immediately reported to the Dean of Students and a member of the Athletics Department Senior Leadership.

ADAAA ACCOMMODATION NOTICE
William Jewell College pursues a non-discrimination policy with regards to all education programs and employment. William Jewell is committed to the full inclusion of students, faculty, and staff in the life of the Jewell Community in accordance with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), and the Fair Housing Act.

Under Section 504 and the ADAAA, a person has a disability if he/she:

Has a physical or mental impairment that substantially limits one or more of the major life activities. These activities can include but are not limited to walking, standing, seeing, eating, speaking, hearing, sitting, breathing, reading, learning, performing manual tasks, caring for oneself.
Has a record or history of such impairment; or
Is regarded as having such impairment

Students, Faculty, and Staff
To prevent discrimination on the basis of disability, reasonable and appropriate accommodations, academic adjustments, and/or auxiliary aids and services are determined on a case-by-case basis for otherwise qualified individuals who have a demonstrated need for these services and can provide appropriate documentation. Information concerning eligibility for accommodations, required documentation, and the application process for students, faculty, and staff is set forth in William Jewell's Policies and Guidelines for Individuals with Disabilities at www.jewell.edu/disabilityservices.

Visitors
Visitors who require assistance with physical access to the Jewell Campus for an upcoming event should contact Guest Services at (816) 415-5929 or e-mail sguest@william.jewell.edu as soon as possible. Any individual requiring an interpreter for an upcoming event should contact the Disability Services office at 816-415-7556. Any additional requests or questions regarding programs, services, and activities accessible to and useable by persons with disabilities, should be directed to the 504 and Compliance Coordinator, Brandie Failie.

THE PRINCIPLE OF GENDER EQUITY
NCAA Bylaw 1.7
The Association is committed to gender equity. Activities of the Association, its divisions, conferences and member institutions shall be conducted in a manner free of gender bias. Divisions, conferences and member institutions shall commit to preventing gender bias in athletics activities and events, hiring practices, professional and coaching relationships, leadership and advancement opportunities.

STUDENT EMPLOYEES
William Jewell College student workers (also called "work-study" and "institutional pay" students) are funded by a finite amount of federal and institutional monies. The awards are given to students on a first-come, first-served basis. All students will be notified by the Office of Scholarship and Financial Aid of their eligibility for work study with a Financial Aid Award Letter. If a student does not have Federal Work Study or Institutional Employment on their award letter, then the student did not receive eligibility to work. Institutional pay for student workers must be approved by the Athletics Senior Leadership Team.

Academic and administrative departments and/or divisions are allocated a portion of the student wage pool budget as legitimate needs arise, and funds are available. Each department and/or division determines its own need for student workers for each work period throughout the year within the constraints of departmental budgets. To optimize federal dollars, the College requires that all departments employ federal-eligible work study students as a first priority. Departmental budgets are 75% subsidized by the Federal Work Study program when employing federal-eligible work study students, while institutional pay students requires that departments absorb 100% of the student's earnings.

Student workers may not work more than twenty (20) hours on average in any one week. They must be enrolled in at least six (6) hours during a given academic term to maintain eligibility. Students are not allowed to work during their scheduled class times but may work during school breaks. Students are eligible for employment during the summer session only if they qualify as a "bona fide student," which means that they were enrolled during the spring semester and intend to be enrolled in the fall semester. All summer student workers must have prior approval by the Athletics Senior Leadership Team and the CFO.

Students are not eligible for a student worker assignment if they have ever had their employment terminated by the College for misconduct. Students who are no longer enrolled at William Jewell College must be terminated from any student worker assignment, although they may apply for other employment opportunities within the College. Student workers are not eligible for benefits, paid leave time, or holiday pay. Student workers cannot perform religious duties if the student's wages are federally funded.

Student workers are exempt from paying FICA taxes. All hourly student workers are nonexempt appointments, and accurate hours of work must be maintained. The Fair Labor Standards Act (FLSA) prevents a Work Study or Student Worker from holding an hourly nonexempt position while at the same time being retained in any exempt or stipend position with the College.

Further information on Student Workers and Work Study may be obtained from the Office of Scholarship and Financial Aid.

STUDENT-ATHLETE CLASS RESPONSIBLITY
Student-athletes are expected to provide prior notification to faculty whenever a class is missed for an intercollegiate contest (home or away). Student-athletes are encouraged to communicate about missed classes face-to-face to their instructors/professors at least one week prior to the class to be missed. All student-athletes must attend class when at home.

Missing class for practice is an NCAA violation.

EXIT INTERVIEWS/END OF SEASON SURVEYS
To better serve future Cardinals, student-athletes at the conclusion of their respective season(s) will have the opportunity to provide feedback on a variety of areas impacting the student-athlete experience via an anonymous survey. Some personal information will be requested such as athletic year, sport, level of competitive participation, etc. to help administrators determine patterns amongst student groups and provide necessary support. In-person conversations may be requested by the student or senior athletics administrators to gather additional information, as needed. The overall data may be shared with head coaches but identifying factors are kept private.

Head coaches may also require exit interviews by team members at the conclusion of the season/academic year.

ELIGIBILITY & NCAA COMPLIANCE

ACADEMIC STANDARDS
As a William Jewell student-athlete, you are required to abide by the standards set forth by the College, the GLVC, and the NCAA. Questions regarding academic standards and eligibility should be directed to the Director of Compliance and Student Services.

Maintaining Your Eligibility – (NCAA Bylaw 14.2)

You must be enrolled full-time, which is a minimum of 12 credits, at all times during the semester.
You must successfully complete at least 24 credits towards your designated degree program during the fall, spring, and summer to be eligible for next year.
You must pass at least 9 hours each semester to remain eligible.
You must designate a degree by the beginning of your fifth full-time semester (third year of enrollment).
You are allowed 4 seasons of eligibility in 10 full-time semesters.

Your individual eligibility is ultimately YOUR responsibility!

ACADEMIC GOOD STANDING
Student-athletes who fail to maintain the required GPA are placed on academic probation, which is noted on the permanent academic record. Academic probation is a period of one regular semester during which a student must satisfactorily complete all courses registered for and raise his or her GPA to the required minimum. Students on academic probation are ineligible for NCAA competition but may practice and participate in strength & conditioning.

A full-time student must meet the following standards for academic performance and progress to qualify as a student in good standing:

The student's cumulative institutional grade point average must meet or exceed the following thresholds: 1.75 at the end of the first and second semesters; 1.90 at the end of the third semester; 2.0 at the end of the fourth or later semesters.
The student must have earned at least six credit hours during the previous semester at Jewell.
The student must have earned at least twenty credit hours at Jewell per academic year.
The student must exhibit integrity and personal honesty in the classroom and in other campus affairs.

Drop/Add Classes
All drop/add Etrieve workflows are available online and have a section to notify the Registrar's office and Advisors that you are a student-athlete. The workflow must be approved by the Director of Athletic Compliance and Financial Aid officer.

Adding

Students may add courses to their registration through the end of the first week of classes in a semester. The period for adding courses during a shorter term will be adjusted according to the length of the course.
Dropping
If a full-semester course is dropped during the first four weeks of a semester, no record will appear on the student's transcript.

The deadline for withdrawal can be found in the Student Handbook.

FINANCIAL AID ELIGIBILITY
Hour Requirements
Students are encouraged to plan their course load in order to complete approximately one-fourth of the graduation requirements each academic year. A student enrolled as full-time (12 credit hours or more per semester) must complete a minimum of 24 credit hours or 75% of attempted coursework per year; three-quarter time students (9-11 credit hours) must complete a minimum of 18 credit hours or 75% of attempted coursework per year; half-time students (6-8 credit hours) must complete a minimum of 12 credit hours or 75% of attempted coursework per year.

Federal regulation requires that the maximum timeframe to complete an educational objective (pace of progression) cannot take longer than 150 percent of the published length of the educational program for a full-time student. A program consisting of 124 credit hours, therefore, must be completed within 186 credit hours for financial aid eligibility. The pace of progression is measured at each evaluation to ensure that the student completes degree requirements within the maximum time frame. The pace is calculated by dividing cumulative hours successfully completed by cumulative hours attempted.

The following indicates the minimum number of credit hours required at the end of each academic year for financial aid eligibility for full-time students (excluding transfer credits at time of entry to the College unless the student is classified as a transfer student):

After first academic year (two semesters) – 24 minimum hours or 75% of attempted coursework
After second academic year (four semesters) – 48 minimum hours or 75% of attempted coursework
After third academic year (six semesters) – 72 minimum hours or 75% of attempted coursework
After fourth academic year (eight semesters) – 96 minimum hours or 75% of attempted coursework.
Three-quarter and half-time student credit hour requirements are adjusted proportionately.

Grade Point Average Requirements
All students must maintain a minimum institutional cumulative GPA for financial aid eligibility as follows:

After first academic year (two semesters) - 1.5
After second academic year (four semesters) and beyond - 2.0

Federal law specifies that by the end of the second academic year (regardless of how many credits the student has accrued), the student must have an academic standing consistent with the requirement for graduation (i.e., minimum institutional GPA of 2.0).

NCAA POLICY REGARDING ELIGIBILITY
Student-athletes:

(NCAA Bylaw 14.2.3) must be registered as a full-time student (12 hours undergrad/As defined by institution for graduate) and be in good standing with the institution;
(NCAA Bylaw 14.2.3.1.7.5) may practice or compete while enrolled in a full-time graduate program as defined by the institution for all graduate students in the program;
(NCAA Bylaw 14.2.9.1) must maintain satisfactory progress toward an undergraduate degree.
(NCAA Bylaw 14.2.9.3.2) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete must earn nine-semester or eight-quarter hours of academic credit the preceding regular academic term in which the student-athlete has been enrolled full-time at any collegiate institution.
(NCAA Bylaw 14.2.9.3.4) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete must earn 24-semester hours of academic credit during any year in which the student-athlete is enrolled full time in at least one academic term.
(NCAA Bylaw 14.2.9.3.5) must fulfill minimum GPA requirements:
- Achieve a minimum cumulative grade-point average of 2.000 prior to the beginning of each fall term.
  - (NCAA Bylaw 14.2.9.3.6) You MUST declare a major by the beginning of your fifth semester.
  - (NCAA Bylaw 14.4.3) must complete his or her seasons of participation during the first 10 semesters in which the student is enrolled in a minimum full-time program of studies;

STUDENT-ATHLETE STATEMENT
NCAA Bylaw 7.3.1.5.8
An active member institution shall administer annually, on a form prescribed by the Management Council, or a designated committee, a signed statement for each student-athlete that provides information related to eligibility, recruitment, financial aid, amateur status, previous positive drug tests administered by any other athletics organization and involvement in organized gambling activities related to intercollegiate or professional athletics competition under the Association's governing legislation. Details about the content, administration and disposition of the statement are set forth below

This statement is signed annually as part of the Athletic Department's Beginning of Year Form Packet via ARMS/Teamworks.

AMATEURISM
NCAA Bylaw 12.1.2
An individual loses amateur status and thus shall not be eligible for intercollegiate competition in a particular sport if the individual:

Uses athletics skill (directly or indirectly) for pay in any form in that sport;
Accepts a promise of pay even if such pay is to be received following completion of intercollegiate athletics participation;
Signs a contract or commitment of any kind to play professional athletics, regardless of its legal enforceability or any consideration received, except as permitted in Bylaw 12.2.5.1;
Receives, directly or indirectly, a salary, reimbursement of expenses or any other form of financial assistance from a professional sports organization based on athletics skill or participation, except as permitted by NCAA rules and regulations;
Competes on any professional athletics team per Bylaw 12.02.12, even if no pay or remuneration for expenses was received, except as permitted in Bylaw 12.2.3.2.1;
After initial, full-time collegiate enrollment, enters into a professional draft (see Bylaw 12.2.4); or
Enters into an agreement with an agent

SEASON OF COMPETITION
NCAA Bylaw 14.4.3.4.1.7
A student-athlete in their initial year of collegiate enrollment may participate in up to 30 percent of the maximum permissible number of contests or dates of competition set forth in Bylaw 17 in their sport without using a season of competition (as of Fall 2025).

OUTSIDE COMPETITION
NCAA Bylaw 14.7
A student-athlete becomes ineligible for intercollegiate competition in their sport (other than basketball) if, after enrollment in college and during any year in which the student-athlete is a member of an intercollegiate squad or team, they compete or have competed as a member of any outside team in any noncollegiate, amateur competition (e.g., tournament play, exhibition games or other activity) during the segment of the playing season that concludes with the NCAA championship (see Bylaw 14.4.7.5 for exceptions) until eligibility is restored by the Student-Athlete Reinstatement Committee.

Exceptions - All Sports (Bylaw 14.4.7.5.1)

High school alumni game
National team
Multi-sport events
Established regional and national championships
International events

Exceptions - Basketball Only (Bylaw 14.4.7.5.2)

Summer competition
Puerto Rico Superior Basketball League
United States vs. U.S. National Teams

AGENTS
NCAA Bylaw 12.3
An individual shall be ineligible for participation in an intercollegiate sport, if he or she ever has agreed to be represented by an agent for the purpose of marketing his or her athletics ability or reputation in that sport.

Representation for Future Negotiations
NCAA Bylaw 14.4.9.1.1
An individual may enter into a verbal or written agreement with an agent for representation in future professional sports negotiations.

EXTRA BENEFITS
NCAA Bylaw 16.02.3
An extra benefit is any special arrangement by a William Jewell College employee or a representative of the College's athletics interests to provide student-athletes, their relatives, or friends a benefit not expressly authorized by NCAA legislation. Receipt or acceptance of such a benefit by a student-athlete or their relatives or friends are not a violation of NCAA legislation if it is demonstrated that the same benefit is generally available to the College's students or their relatives or friends or to a particular student body. Receipt of extra benefits will render you ineligible until repayment of benefit amount.

Examples of non-permissible extra benefits (this is a non-exhaustive list):

Use of an automobile
Free or reduced-cost services
Use of telephone or credit card without charge
A loan of money
Waiving required pre-enrollment fees or housing deposits
Use of Athletics Department facilities for personal use at free or reduced cost

EMPLOYMENT AT CAMPS/CLINICS
NCAA Bylaw 13.9
A student-athlete who is employed in any sports camp or clinic must meet the following requirements:

The student-athlete must perform duties that are of a general supervisory character and any coaching or officiating assignments shall represent not more than one-half of the student-athlete's work time
Compensation provided to the student-athlete shall be commensurate with the going rate for camp or clinic counselors of similar teaching ability and camp or clinic experience
A student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic
The prospective student-athlete has completed all competition for the academic year in their sport

GAMBLING & BRIBERY
NCAA Bylaw 10.3
The NCAA prohibits student-athletes and Athletic Department staff members from knowingly:

Providing information to individuals involved in organized gambling activities concerning intercollegiate athletics competition
Soliciting a bet on any intercollegiate team
Accepting a bet on any gambling activity involving intercollegiate athletics and professional athletics through a bookmaker, parlay card, or any other method employed by organized gamblingParticipating in a gambling pool with regard to athletic competition (ex. NCAA Basketball pool, NFL Super Bowl pool)

Student-athletes must be aware that participation in gambling or bribery activities can result in disciplinary actions by William Jewell College and the NCAA. Potential sanctions include suspension from athletics participation for one year and permanent ineligibility.

AWARDS
NCAA Bylaw 16.02
The NCAA limits the amount and type of scholarship awards student-athletes may receive during their enrollment at William Jewell College. Restrictions are placed on the type of award and also on the cost of the award. It is best to check with the Director of Compliance for answers to a specific question.

PLAYING & PRACTICE SEASONS
NCAA Bylaw 17.01.1
The NCAA has set limits on organized practice activities, length of playing seasons and the number of regular season contests or dates of competition in all sports to minimize interference with the academic programs of its student-athletes. If you have questions regarding your individual sport, or have concerns that your sport is in violation, please contact your coach or Director of Compliance.

The following are limitations imposed on all sports:

A student-athlete's participation will be limited to four hours per day and 20 hours per week during the declared playing season. (Bylaw 17.1.6.1)
During the nonchampionship segment, a student-athlete's participation will be limitied to four hours per day and 15 hours per week. (Bylaw 17.1.6.2)
A student-athlete participating in a sport other than football is limited to a maximum of eight hours per week outside the declared playing season. No more than 4 hours per week may be spent on team activities. (Bylaw 17.1.6.3)
During the playing season, all countable athletically related activities shall be prohibited during one calendar day per week, except during participation in one conference tournament and postseason championship. (Bylaw 17.1.6.4)
No class time shall be missed for practice activities except when a team is traveling during their championship segment. (Bylaw 17.1.6.9)
No class time shall be missed for competitions conducted during the non-championship segment of a season. (Bylaw 17.1.6.6.2)

RECRUITING
NCAA Bylaw 13.3
Enrolled student-athletes play a large role in the recruitment of high school prospective student-athletes. It is imperative that the NCAA legislation regarding recruiting is understood by enrolled student-athletes. The following is a list of some of the guidelines pertaining to enrolled student-athletes. Head coaches or the Director of Compliance should be consulted if there are questions or the need for more information.

An institution may not provide transportation or expenses to a student-athlete to recruit a prospect at any off-campus site.
An enrolled student-athlete may make off-campus recruiting contacts with prospects if they are incidental and do not occur at the direction of the coaching staff.
Enrolled student-athletes may not make or participate in telephone calls to prospects at the direction of the coaching staff or make calls financed by the institution.
Entertainment on an official visit may only take place in a 30-mile radius of William Jewell College.
A student-athlete host may be provided up to $50 for each day of an official visit to cover all actual costs of entertaining the prospect. These funds may not be used to purchase souvenirs. An additional $25 can be awarded for additional prospective student-athletes hosted.
The student host may receive a complimentary meal provided the host is accompanying the prospect.
Only one student host per recruited student-athlete is allowed to receive a complimentary meal

TRANSFER PORTAL
Any William Jewell student-athlete looking to enter the transfer portal must begin the process by submitting the Transfer Portal Request workflow on ARMS/Teamworks. A student-athlete may not contact other insititutions, nor be contacted by another insititution, until they have been formally input into the transfer portal by the Compliance Office.

The Transfer Portal Request workflow outlines the necessary steps to enter the transfer portal in compliance with NCAA legislation. A student-athlete may initiate the notification of transfer process by providing his or her institution with a written notification of transfer at any time. (Bylaw 13.1.1.2.1) William Jewell College has seven days from the date the workflow was submitted to process the request, assuming the workflow was completed correctly.

Upon entry into the transfer portal student-athletes are considered to be separated from the team and are not permitted to participate in team activities, CARA, or utilize Athletics Department facilities or equipment outside of what is permitted to a non-student-athlete. This policy may be different for students pursing graduate transfer opportunities.

A student-athlete may withdraw from the transfer portal at any time. This may be done through the Compliance Office. If a student-athlete does not return to the team, the head coach should submit a voluntary termination of aid workflow for the student-athlete to complete.

NAME, IMAGE, AND LIKENESS
In line with NCAA policy, William Jewell student-athletes are permitted to pursue NIL opportunities, if they desire.

Per Missouri state law, student-athletes are required to disclose all NIL agreements, outside of those facilitated by the Athletics Department, to their institution to ensuring transparence and compliance. William Jewell student-athletes may do so through the NIL Reporting workflow on ARMS/Teamworks.
Student-athletes are not permitted to use William Jewell institutional or Athletics marks (logos) or wordmarks without written permission from the Associate Athletics Director or Director of Marketing.
Student-athletes may utilize College-owned facilities for NIL but are required to pay the standard rental usage fee.
Per state law, student-athletes may not enter into agreements with companies, individuals, or organizations associated with prohibited categories including, but not limited to, gambling, sports wagering, alcohol, and illegal substances.
Under Missouri law, the College may impose reasonable limitations on timing and manner of NIL activities to avoid conflicts with team practices, games, or College events.

ACADEMIC EXPECTATIONS

ACADEMIC HONESTY / HONOR CODE
At William Jewell College, concepts of freedom and personal responsibility are inextricably bound. The College community functions on the principle that each member respects and protects the rights of his/her fellow citizens. Students are expected to possess the values of mature, self-disciplined persons who appreciate the privilege of education and are willing to accept its responsibilities. While high expectations of honor and integrity apply to the entire College community, the Honor Code and the Standards of Conduct in the Student Handbook address the expected conduct of students. While affirming the highest standards of honor and integrity in all pursuits, the Honor Code for students specifically addresses lying, cheating, and stealing. It provides for adjudication of alleged infractions of the Honor Code in the academic sphere through an Academic Honor Code Council, which is composed of students, faculty, and staff. Students attending William Jewell College are expected to adhere to the highest standards of academic integrity and individual conduct and to hold one another accountable. Consequently, persons who possess factual knowledge of any violations of the Honor Code are honor-bound to report them.

Academic Misconduct includes, but is not confined to:

Plagiarizing – using another's ideas and/or words as one's own
Cheating on tests, assignments, or examinations
Turning in counterfeit reports, tests, and papers
Stealing of tests or other academic material
Knowingly falsifying academic records or documents
Turning in the same work to more than one class without informing the faculty involved
Using AI on tests, exams, and assignments when not permitted

Academic misconduct of any sort can result in failing the assignment, failing the course, and/or the filing of academic misconduct charges. Faculty members who impose against a student(s) in a course on grounds of academic dishonesty shall report the action to the Vice President for Academic Affairs.

ABSENCES
William Jewell College, while prioritizing academics, believes in the education of the whole person and affirms the value of activities beyond the classroom such as participation in athletics, music, debate and theater performance, and attendance at professional/scholarly meetings. The faculty of William Jewell College work together with sponsors of such activities to reach a compromise that respects both the need for students to attend classes and the benefits of participation in co-curricular activities.

It is the responsibility of students to:

attend classes
complete all assignments according to the expectations of their instructors
be aware of the policies of each of their instructors
monitor their own absences
inform their instructors in advance of any absences they anticipate for co-curricular activities
arrange to make up missed work

It is the responsibility of sponsors of College events to:

work with faculty to prevent scheduling conflicts whenever possible
schedule events in such a way as to minimize absences from class as much as possible
inform the faculty in advance of any planned group absences
offer their assistance in accommodating the needs of students who must hand in assignments or take exams
recognize that students may not miss unlimited numbers of classes and that faculty members have the right to set limits on absences, even if such absences result from participation in college sponsored events

It is the responsibility of faculty members to:

set policies that recognize the value of participation in college-sponsored activities, which might include allowing students to submit assignments or take exams at alternative times with advance notification, as well as distinguishing between excused and unexcused absences
set flexible policies, rather than rigid ones

FINANCIAL AID & CAMPUS SERVICES

ATHLETICALLY RELATED FINANCIAL AID
The Office of Financial Aid in coordination with the Department of Intercollegiate Athletics has developed terms and conditions for the receipt of athletically related financial aid in accordance with NCAA rules and regulations. If a student-athlete is receiving other forms of financial aid, he or she should consult with the Office of Financial Aid and Scholarship Services or the Director of Compliance to understand the policies and procedures regarding the award. The following are the terms and conditions of athletically related financial aid:

The prospective student-athlete must apply for admission and be accepted by William Jewell College.
The prospective student-athlete must be registered with the NCAA Eligibility Center.
The Free Application for Federal Student Aid (FAFSA), must be submitted and a copy of the results on file with our Office of Financial Aid Services.
NCAA rules require William Jewell College to notify student-athletes each year in writing by July 1 regarding the status of his or her athletic scholarship.
Due to the award being based in part on athletic ability, such aid shall not automatically be awarded in excess of one academic year (NCAA Bylaw 15.5.3).
The athletic scholarship may be renewed as long as a student-athlete remains eligible in accordance with NCAA, GLVC, and William Jewell College policies.
The amount of the athletic aid may be adjusted each year in compliance with institutional and NCAA regulations.
The amount of this award reflects only the portion of financial aid being recommended to the Office of Financial Aid Services by the Athletics Department.
Transfer student-athletes must be registered and certified with the NCAA Eligibility Center and fulfill all NCAA and institutional transfer academic eligibility requirements.
In the event of an illness or injury that prohibits you from further competition, a determination will be made by the Financial Aid Committee on the continuation of your athletic scholarship. Athletic scholarships are usually limited for a maximum of four academic years or eight semesters. On a case-by-case basis, student-athletes may be granted an extra semester(s) of athletic aid upon recommendation by the Director of Athletics.
The total amount of an athletic scholarship and any additional institutional financial aid shall not exceed the value of block tuition (12 to 18 hours per semester), standard double room and board.
It is the responsibility of the student-athlete to notify the Office of Financial Aid if they receive a financial aid award (including loans, scholarships and employment) that is not listed on the William Jewell College Financial Aid Award Letter.
The amount of the athletic scholarship will not be increased, reduced or cancelled during the period of the award on the basis of your athletic ability, performance or contribution to your team's success.
The amount of the athletic scholarship may be immediately reduced or cancelled during the term of the award if a student-athlete:
- Fraudulently misrepresent himself/herself by giving false information on an admission application, letter of intent or financial aid agree ment (this may include, but is not limited to, team, department and/or College policy).
- Become ineligible for intercollegiate competition (i.e., carry less than 12 semester hours; violate NCAA Bylaw 14.2.3.1, etc.)
- Engage in serious misconduct; or voluntarily withdraw from your sport for personal reasons
- An athletic scholarship MUST be reduced or cancelled if the student-athlete: Signs a professional sports contract for his/her sport.
- Accepts money for playing in an athletic contest that exceeds the cost of a full athletic scholarship
- Agrees to be represented by an agent and/or accept money that causes the student-athlete to exceed the cost of a full athletic scholarship; or receive other aid that causes the student-athlete to exceed your individual limit.

FINANCIAL AID APPEAL PROCESS
Students, who have been recipients of an athletic scholarship and for whom the Athletics Department has chosen to reduce or not to renew, must be notified in writing by the Office of Financial Aid Services by July 1 each year. If the student feels the decision to reduce or not renew is unjustified, he/she can appeal the decision to the William Jewell College Financial Aid Committee. The appeal must be in writing and received in the Office of Financial Aid Services within 14 days of notification of the loss or reduction of the scholarship. The appeal process is outlined below:

The student writes a letter to the Director of Financial Aid Services requesting an appeal of their scholarship.
The Director of Financial Aid sets up an appeal hearing with the Financial Aid Committee and notifies the student and respective coach. The Financial Aid Committee members are:
- Vice President for Academic Affairs
- Vice President for Enrollment & Marketing
- Director of Admissions
- Director of Financial Aid (Chair)
- Vice President for Finance (CFO)
The student and coach both present their cases to the Financial Aid Committee regarding the reduction or removal of the athletic scholarship. The student/coach may bring additional documentation, witnesses, etc., to support his/her case.

Once all information is reviewed the committee will make a final decision and inform both the student and the coach of the decision. The decision of the committee is final and cannot be appealed. The student will be informed in writing as to the final decision.

TEXTBOOK PURCHASES FOR TEXTBOOK AID AWARDS
The Financial Aid Director will award books to recommended/approved athletes.

The Financial Aid Director will provide a roster of athletes who will receive textbooks to the Director of Compliance & Student Services. This list will be validated for accuracy. When confirmed, Director of Compliance will forward the list to the Business Office prior to the first day that book charges will be permitted for a semester.
The Financial Aid Director will apply financial aid credit to student athletes' accounts. Note: The Financial Aid Director will ensure that student's financial aid awards are packaged within compliance of Federal policies governing financial assistance programs.
The Financial Aid Director will send e-mail notification to the Business Office with instruction to run the financial aid transmittal process when financial aid credits have been applied.
The Business Office will send any additional textbook charges to the Financial Aid Director as they are received
Student athletes must return all William Jewell owned textbooks to the Director of Compliance and all other purchased/rented textbooks to applicable company.
Subsequent semesters of textbooks will be processed according to the same procedure.

HEALTH & COUNSELING SERVICES
William Jewell College recognizes the importance of mental and physical health for all students, but particularly student-athletes. The College offers a variety of types of health and counseling services to meet individual needs.

Ask, Listen, Refer
The College has parterned with Ask, Listen, Refer, to educate coaches and staff on suicide prevention. In partnership with the Student-Athlete Advisory Committee, all Athletics Department staff members are asked to complete ALR courses within six months of employment and receive an annual training on mental health.

Individual Therapy
Counseling Services provides individual psychotherapy through Academic Live Care, an online platform that is available 24 hours a day, 7 days a week. Additionally, services are available 12 months a year, even during the summer. Academic Live Care has 24-hour crisis/support services, nutrition, psychiatry, discounted prescription programs and urgent care.

Let's Talk
In addition to the online services, Counseling Services offers daily drop-in hours, Monday through Friday, called Let's Talk, which is intended to be a brief opportunity to talk with a therapist in-person for a solution-focused issue. Hours may vary year-to-year and are posted at jewell.edu/support-services.

Consultation, Outreach, Prevention, and Outside Referrals
Counseling Services provides consultation to the campus community regarding issues of mental health. If you know of a group in need of a specific program, please contact the Office of Counseling Services to make arrangements for a group presentation or workshop. Outreach topics may be requested for concerns such as anxiety, depression, eating concerns and body image, substance abuse or stress management.

If a student requires more specialized or comprehensive treatment than can be provided by our clinical staff, or if an off-campus therapist is preferred, we will provide a referral to a community practitioner or resource.

Current students can visit our Brightspace page for more campus, local and national resources, information on common mental health concerns and announcements about OCS activities.

Crisis Intervention
In the event of a life-threatening medical or safety emergency, please call 911. If the emergency is not immediately life-threatening, if you are on campus you should contact Campus Safety at extension 1411 (cell 816-365-0709) or notify your Resident Director. Faculty and staff members calling on a student's behalf should do the same. If the emergency is a mental health emergency, the psychologist will be contacted to work with Residence Life and Campus Safety in providing assistance to the student.

If the emergency is not immediately life-threatening, students off campus should contact their local hospital or a mental health crisis line.

Cardinal Care Hub
Telehealth services are provided through Cardinal Care Hub (williamjewell.myahpcare.com/telehealth), an online platform that is available 24 hours a day, 7 days a week. Additionally, services are available 12 months a year, even during the summer. Students have unlimited to access nurse practitioners and doctors in real time to assess conditions, seek referrals and receive prescription services at no additional cost and no insurance required.

Keeping the Jewell Community Healthy
Part of responsible community living includes taking care of yourself and helping those around you stay healthy.

If you have flu-like symptoms (which usually include some combination of fever, aches, coughing, diarrhea or vomiting), you should seek medical attention within 24 to 48 hours of the first indication of symptoms. If you test positive for seasonal flu or have a contagious condition, take care of yourself and protect the Jewell community from infection. You may not return to work or classes until you are symptom-free (without the aid of medication) for 24 hours (this typically takes five to seven days for symptoms to subside).

During flu season and throughout the year, we ask everyone in our campus community observe these guidelines from the National Centers for Disease Control (CDC).

Cover your nose and mouth with a tissue when you cough or sneeze. Throw the tissue in the trash after you use it.
Wash your hands often with soap and water, especially after you cough or sneeze and before and after eating.
Alcohol-based hand cleaners also are effective and have been placed near campus restrooms and in high-traffic areas.
Avoid touching your eyes, nose or mouth to help prevent the spread of germs.

If you get sick, the CDC recommends you stay home from work or school and limit contact with others to keep from infecting them.

ATHLETIC PERFORMANCE

MISSION
The William Jewell Athletic Performance program strives to deliver a premier athletic development experience by committing to and upholding a culture of excellence, rooted in discipline, responsibility, and service. We value and support the mission of the College, and work to guide student-athletes towards the best version of themselves each day.

CORE VALUES
Be Disciplined: ongoing personal learning chosen from within

Do the work necessary to meet your goals every day, regardless of how you feel
Execute fundamentals in all areas of athletic developement (strength, nutrition, sport skills, etc.)
Act with intent, purpose, and skill

Be Responsible: do what you're supposed to do, when you're supposed to do it, to the best of your ability

Do what is asked of you with a positive attitude and your best effort
Own your actions and learn from the outcomes that result
Do not complain about your circumstances, seek solutions

Be a Teammate: it's about the team, not you

Help your teammates in any way possible (spot, encourage, etc.)
Hold each other accountable to the standard
Do not blame teammates during adversity

PROGRAM OBJECTIVES

Reduce likelihood of injury
Improve athletic qualities
Support coaching staff in developing student-athlete character and team chemistry

TRAINING PRINCIPLES
Move Efficient

Develop functional strength and mobility in all three planes - sagittal, frontal, and transverse
Improve mobility and/or stability in key joints
Maintain movement quality under fatigue

Move Strong & Fast

Build functional strength and power using primarily ground based movements
Focus on strengthening the posterior chain and trunk
Maintain strength and power under fatigue

Condition Smart

Improve general conditioning then sport specific metabolic pathways close to competition
Use responsible progressions to protect athletes from unnecessary harm
Mimic sport specific patters, especially in preparation for primary competitive season

EXPECTATIONS OF STUDENT-ATHLETES
Failure to abide by expectations may result in consequences. The Director of Athletic Performance reserves the right to dismiss a student-athlete, group, or team from the Athletic Performance Center (or workout) if they are in violation of expectations.

Attendance

Scheduled team workouts are mandatory, as aligned with NCAA rules. Failure to attend a scheduled team workout will result in consequences agreed upon with each sport head coach and the Director of Athletic Performance
Student-Athletes are expected to be on time for their scheduled workout time. Tardiness will result in consequences agreed upon by the sport head coach and the Director of Athletic Performance
Student-athletes are required to communicate with their Athletic Performance coach prior to the scheduled workout in circumstances deemed an excused absence or tardiness (contagious illness, academic/school function). Failure to communicate prior to the scheduled workout time will result in an unexcused absence/tardiness.

Workouts

Live the culture - be disciplined, responsible, and a great teammate
Give relentless effort with a great attitude
Respect your teammates, coaches, support staff, and the visitors in the Mabee Center
Be present in the moment and execute the workout with great intent and purpose
Listen attentively to your athletic performance coach and be coachable
Abide by facility guidelines - they are there for your safety
Ask questions!
Have fun but remain focused
Do not complain
Do not use profanity
Handle any issues regarding the workouts privately with the Director of Athletic Performance

Injury Protocol

Student-athletes who believe they are injured and could require exercise modifications must be seen by the Sports Medicine staff pror to the scheduled workout
The Athletic Performance staff will work the Sports Medicine team to provide necessary exercise modifications based on a formal injury evaluation
Student-athletes should communicate with their athletic performance coach if an injury or setback should occur mid-workout
Student-athletes are not permitted to modify exercises or any portion of the workout without approval from the athletic performance coach

ATHLETIC PERFORMANCE CENTER
The Athletic Performance Center (APC) is availabe to all William Jewell College student-athletes and Athletics Department staff but is closed to the general student population and the public.

Student-athletes are permitted to use the APC during their team's scheduled training time and during open hours when a athletic performance coach is present. They are not permitted to access to the APC without a strength coach present, unless authorized by the Director of Athletic Performance. Student-athletes must have a current physical and required insurance documentation on file with the Sports Medicine staff prior to using the facility. Additionally, they must be in good standing with NCAA Compliance and eligibility requirements.

Athletics Department staff are permitted to use the APC at any time that does not interfere with scheduled team workouts. Team training will always take prority.

All team workouts will be coordinated and supervised by a member of the athletic performance staff. Sport coaches may supervise workouts in the absence of the strength coach, only if approved by the Director of Athletic Performance and within NCAA/GLVC rules. Team workout sessions will be coordianted between the Director of Athletic Performance and the sport head coach. Tenative open hours will be posted at the beginning of each semester for student-athletes who with to train on their own time, in addition to assigned team workouts. Open hours will be determined by the Director of Athletic Performance and may change without notice.

Facility Expectations

No tabacco, food, gum, glass bottles, alcohol, or banned substances allowed
Use equipment responsibly and for its intended purpose
Use safety collars on all bars, regardless of weight used
Return all equipment to its designated position after use (dumbbells, free weights, barbells, med balls, bands, plates, etc.)
Keep chalk in the chalk tray
Do not touch the mirrors
Sanitize upholstery after use during open hours
Dispose of all trash appropriately
Report any broken, missing, or faulty equipment to an athletic performance coach
Proper training attire must be worn. Shirts and closed-toe shoes should be worn at all times
Do not change the music or adjust the volume unless authorized by the athletic performance coach
Defacing the facility in any way will not be tolerated and will result in immediate consequences

Standard Equipment Set-Up
Racks

Racks 1-5 set to #15, Racks 6-7 set to #16, Racks 7-10 set to #14
Safeties should always be put away if you get them out
All iron plates must be put in the correct spot with numbers facing in (smooth side should be seen)
Bench pulled out and in line with the rest of the benches in the row

Dumbbells

Put in correct order based on weight
J-Bird logo should always face up

Bands/Foam Rollers/Miscellaneous Accessories

All accessories that belong to the APC are labeled and should not leave the area just outside the room. Inventory is taken regularly and student-athletes/teams will be held responsible for missing items.

ATHLETICS COMMUNICATION

STATISTICS
The Athletics Communication team serves as the primary statistician(s) and oversees all processes of statistics for all sports. The SIDs, an assistant, student worker or contracted worker may be responsible for keeping stats at any individual game. Final decision-making power regarding statistics rests with the Associate Athletics Director.

Jersey Numbers (excerpt from GLVC Handbook Uniform Policy (A-2)): Institutions must assign different uniform numbers to all student-athletes expected to compete in varsity action for the season. Two student-athletes cannot be assigned the same uniform number or share the same uniform number if one is active and the other is inactive, unless it is a sport where the number of student-athletes exceeds the number of possible eligibile uniforms (football). (While football carries certain positional rules as it relates to uniforms, please do not use duplicate numbers, if possible.)

All student-athletes must wear the same uniform number for the entire season and the number must be the same on all jerseys issued. Student-athletes cannot wear one number on the home jersey and another on a road jersey. If circumstances warrant a uniform change (lost or damaged jersey, etc.) it must be changed on all uniforms worn by the student-athlete, and the Conference must be notified of the change.

Any uniform used in competition (including sweatshirts in softball) must meet all NCAA requirements and consist of a visible number to aid statisticians and spectators. The number should not be covered or otherwise obstructed from easy viewing. Emergency temporary changes (for issues such as blood) are exempt from this rule.

Statistical Changes
For midweek games (M-F) schools have 24 hours to make any necessary statistical changes to a game file and resubmit to the GLVC/NCAA. For weekend games (S-S) school have until 8 a.m. (CST) Wednesday to make necessary statistical changes and resubmit to the GLVC/NCAA. These should be submitted to the Athletic Communication Office by noon on Tuesday to allow adequate time to make changes. Per NCAA rule, statistical changes are not permitted based on restating from "coaches film."

Student-athletes who believe there is a statistical error that is correctable under the policies of the NCAA are required to take their request first to their respective head coach, or for football, their position coach (football). If the coach feels something needs to be addressed that coach will then take it to the assigned SID. Deadline requirements still apply in these circumstances. The SID will not discuss statistical changes with parents. This is a discussion, not an order. The SID has the obligation to remain neutral and unbiased in their scoring decisions and thus has the right and responsibility to make any changes or refuse any changes they see fit, as long as it fits within the parameters of changeable plays and according to the NCAA statistical manuals. Statistics will not be changed for the purpose of All-Conference awards, national rankings or records.

Only the HOME team may make changes to a game file and resubmit. Visiting SIDs may request the home team take a second look at a particular play, point, etc. but the decision is ultimately up to the discretion of the SID of the home institution.

Official statisticians have an obligation to follow the NCAA statistical manual and be neutral. Certain plays are judgement calls, and William Jewell staff and student-athletes are expected to respect the final decision of the official scorer whether at home or on the road.

PHOTOGRAPHY/VIDEOGRAPHY
The Athletics Communication team oversees photography for all Jewell athletic teams, but may, on occasion, utilize another individual. The assigned SID and/or any photographer contracted to the College is expected to be granted access by teams to team activities such as meetings, practice, locker room, team meals and games.

At William Jewell we take annual team photos, individual head shots, senior photo, and posed photos prior to each season. These should take place no later than three weeks before the first game, but preferably as soon as possible after students arrive on campus in the fall. The SID will determine the uniform color for each team based on specific needs. These photos and dates of photos may be determined by the SID and may include an outside photographer. All photos are archived and available for purchase on the College's photo site.

MEDIA CREDENTIALS - GAME DAY
The field or court is a space for team and working game personnel only.

Credentials for working press and photographers can be obtained through the William Jewell Athletic Communication office and are presented to those with a legitimate working function. Credentials may be issued to working members of the media representing recognized outlets in the business of sports reporting as a primary function of their business. Eligible outlets include newspapers, web sites, magazines, television, and radio. Credentials will not typically be issued to representatives whose outlet exists solely for distributing content on a social media platform. Freelancers will not be credentialed unless contracted by an eligible media organization or visiting team. Credentials are not presented to family or friends unless those individuals are performing a professional function. All requests must be made in writing (via email) at least two days in advance of the contest and include the name of all individuals in attendance and their organization.

Credentialed photographers, videographers, and other media are required to remain outside of team areas as well as other spaces such as VIP or Alumni areas, unless contracted by Athletic Communication staff. Photos or video at any William Jewell College event are not permitted to be used for profit (sold). Credentials are non-transferable and may be revoked for violation of this policy.

AWARDS
All-GLVC
All-GLVC nominations and voting is the responsibility of the head coach. Coaches will nominate and vote in a timely manner. Head coaches have full autonomy to nominate and vote as they see fit.

Departmental Athletes of the Week
When sponsored, a departmental Athletes of the Week program may take place. These athletes are selected by the Athletic Communication & Events team, with input from others as needed. The AOTW timeline runs from Wednesday-Tuesday to account for primary competition dates.

Academic Awards
The GLVC Academic Awards Week will be coordinated by the Athletic Communication Office. The Senior Associate Athletics Director will work with the Compliance Office to gather all necessary information and submit the required formatted reports to the GLVC Office. College Sports Communicators Academic All-District is the responsibility of the Athletic Communication Office for nominations and voting. Other academic awards from coach's associations, etc. are the responsibility of the head coach.

GLVC SPORTS NETWORK
The GLVC Sports Network is the responsiblity of the Athletic Communication Office, within the guidelines of the Great Lakes Valley Conference.

Streaming is required via a pay-per-view model for the sports of football, volleyball, men's and women's soccer, men's and women's basketball, men's and women's lacrosse, and women's wrestling. Every effort is made to stream all other sports in as many home events as possible. On occasion streaming is not possible due to staffing, equipment challenges, internet, facility constraints, weather, or other factors beyond the control of the Athletic Communication staff.

RECORD BOOKS
The Athletic Communication Office will maintain and update all record books, with assistance from a head coach when needed. Omissions may be present in existing record books due to lack of historical data. Record books are traditionally updated between seasons.
Every effort is made to catch broken records before they happen but due to the high volume of statistical categories and historical data, that is not always possible.

SOCIAL MEDIA
All teams are permitted, and encouraged, to have social media accounts to support and promote their programs. Team accounts are the responsibility of the coaching staff, with oversight for branding & compliance by the Athletic Communication Office. Level of activity, engagement, etc. is up to the determination of the coaching staff.

Social media is a powerful promotional tool, and coaches are encouraged to use this platform to promote their team with a behind-the-scenes look as only they can provide, while staying on brand. The team should never consider themselves to have a different "brand" than that of the Athletic Department and College.

COPYRIGHT
Photos, videos, audio, news stories or other information not producted by William Jewell College should only be used in compliance with copyright laws. If you don't own it, or have specific written permission from the creator, it is best to avoid using it.

USE OF INSITUTIONAL MARKS
All William Jewell institutional marks, including logos, mascots, wordmarks, etc. are licensed. Any use of these marks may only be used with written permission from the Athletics Communication Office or Marketing Office. All usage by a third party company will require a licensing fee.

SPORTSMANSHIP
Practice generosity, courtesy and respect. Comments about politics, religion, sexual orientation or other inflammatory topics should be avoid. Public comments on officials and officiating should be considered off limits at all times. Common sense and courtesy should always prevail.

FACILITIES, EQUIPMENT, & GAME OPERATIONS

EQUIPMENT GENERAL POLICIES

The Athletics Equipment staff is responsible for issuing all athletic equipment in accordance with departmental & team policies. The Athletics Equipment staff reserves the right to refuse service to any individual not conducting themselves in an appropriate manner. The head coach will be notified of any such occurrence.

EQUIPMENT/APPAREL CHECK-OUT/CHECK-IN
The Athletics Equipment staff will execute an equipment sign out form for all student-athletes to check out their initial issue equipment through ARMS/Teamworks, as part of their Beginning of Year forms.

Any College-issued apparel or equipment that leaves the Equipment Room, other than the initial issue or exchanges will be logged in the following information listed:

who received the equipment
what they received
who will be the end user of equipment

The Athletics Equipment staff and head coach will agree upon a specific date and time for the issuance of equipment. Once the equipment is issued it will become the responsibility of the student-athlete to keep track and care for it. Any equipment that is lost or damaged will be the financial responsibility of the student-athlete for a replacement. A hold will be placed on the student's account until payment is received.

At the conclusion of your playing or practice season, all equipment must be returned to the Equipment Room. The date for turn-in will be set by the Athletics Equipment staff. If you fail to return all issued items on the scheduled date and time your student account will be billed the next business day. The equipment staff along with the coaches will review the condition of the equipment and review the team's replacement schedule to determine what if anything may be retained by the student-athlete.

Retention of apparel by student-athletes is at the discretion of the head coach. If the head coach is no longer employed by Jewell, the Athletics Administration will make determination on retention of apparel and equipment based on team needs moving forward.

Student-athletes may check out sport specific equipment from the Equipment Room for use during semester breaks or the summer. All checked out equipment must be returned by the agreed upon deadline. If a student-athlete separates from a team, voluntarily or otherwise, they will be contacted by the Athletics Equpiment staff with instructions on how to turn in their equipment/apparel. The student-athlete will have 10 business days to return the items. If required items are not returned within 10 business days, the student's account will be charged the cost of replacement for all items.

LAUNDRY
Game Uniforms

DO NOT WASH & OR DRY YOUR OWN GAME UNIFORM, EVER!
Men's Basketball, Women's Basketball and Volleyball game uniforms will be on the metal rolling racks in your locker room before the game.
Football jerseys will be on the metal rolling racks in the locker room, and game pants will be in piles separated by size on the table.
All other sport uniforms will be hanging on the metal rolling racks inside the Equipment Room.
Do not take the hangers!
Following a game, turn jerseys inside out and place dirty game uniforms into the black metal cabinets outside of the equipment room, corresponding with the correct uniform color.
If your uniform has any stains on it, you are responsible for spraying it with the stain remover. These spray bottles will be located on the counter outside of the equipment room for your use. Stain remover needs to sit for at least 30 minutes, and our equipment room staff is on a tight schedule after practice, so they do not have time to spray everyone's stains.
All dirty game uniforms must be placed in the correct black cabinet by 12:00 pm (noon) the day after a game. If a student-athlete drops off their uniform the day before a competition, it might not be cleaned! Best practice is to place your dirty uniform in the laundry cabinet immediately following the conclusion of the game or your return from travel.

Loops

Use only the laundry loop assigned to you at the start of the year. Do not collect others and use them for yourself.
Laundry loops are for practice and workout clothing only. Adding laundry that is not used for practice, workouts, or undergarments on game days is prohibited.
Unclip the loop and loop it through the holes in your clothing, and then clip it shut.
Some loops will have sock clamps or ties on them. To use the sock clamp, open it up and place your socks inside the clamp and close it. Make sure to not over stuff the clamp with too many socks. It should make a clicking sound when it closes. To use the tie, place the socks inside the smaller loop, and then press the black tap on the fastener and tighten down the socks so they cannot fall out.
If you are not using your sock clamp, make sure it is closed to help prevent it from breaking inside the washer.
Place your dirty laundry loops into the yellow hampers outside of the Equipment Room. Laundry is typically done daily, so you should expect it to be done the next day.
When your loops are cleaned, they will be placed on your designated loop hanger or in your locker (MBB, WBB, VB).

Towels

The Athletics Department provides towels to help student-athletes, but this is a service, not a right. Do not take advantage of this service!
Towels are meant to be used for showering after practice, workouts, and games.
Never leave the Mabee Center with Athletics Department towels.
Men's student-athletes are permitted to have 1 towel at a time; women may have 2 (hair).
Do not store towels in your locker. There are clean towels in the equipment room for you to grab after practice but if people do not turn them in they cannot be washed.
Dirty towels need to be placed in the large red hamper outside of the equipment room.
Towels should not be left in the locker rooms!
White towels in the Equipment Room are for athletes that use the Men's and Women's General Locker Rooms.
Men's Basketball, women's basketball, and volleyball have specific towels assigned to their locker rooms. Men's Basketball have black and blue towels while women's basketball and volleyball have green and light brown.

LOCKER ROOMS

Locker rooms should be kept clean and tidy at all times.
All equipment that fits in a locker should be stored properly inside your locker and keep your locker locked at all times. Leaving any equipment out of your locker or leaving it open is an invitation to crime.
Any equipment that no longer fits or has been worn out should be brought to the Equipment Room. At that time the Athletics Equipment staff will determine if repairs can be made or a new piece of equipment is needed/available.
Locker assignments change year-to-year so student-athletes must vacate and clean their locker at the conclusion of their season or academic year. Anything remaining after the final day of classes will be thrown out.
Lockers are assigned by the coaching staff.

TRAVEL

When traveling, each student-athlete is responsible for ensuring that all articles of equipment that are necessary for the road trip are packed in their bag and taken to the site of practice and or competition.
In addition, it is the student-athlete's responsibility to bring the equipment back to campus and return it upon arrival so it may be laundered for the next game. Failure to return it immediately upon arrival means the apparel may not be laundered in time for the next competition/practice. The Equipment Room will wash all uniforms at once and will not make additional loads.
Uniforms should be placed in the appropriate cabinets, based on uniform color, located directly outside the Equipment Room door. There are no exceptions for uniforms not being returned upon arrival back to campus. If you are unable to return it yourself, send it with a teammate.

GAME DAY MUSIC
Music is an important part of the game day atmosphere but there are limitations and levels of what is considered appropriate at a William Jewell College Athletics event. Music should never negatively impact the reputation of the team, the Athletics Department, or the College.

Pregame music for the official warm up time may be selected by the team. Team captains or seniors will be contacted by a member of the Athletics staff to submit a playlist for approval. The Athletics Department uses Apple Music as its platform for all event music. The Athletics staff will screen the submitted playlist and remove any songs deemed inappropriate due to language or excessive references to drugs, violence, or of a sexual nature. This determination is at the discretion of the Athletics Administration. Failure of the team to submit a playlist by the deadline will result in pregame music selected by the event management staff. Because the screening process can take a significant amount of time, no playlists or additions will be accepted following the deadline provided by the staff.

While pre-game music is for the team, in-game music is for the fans and spectators. The game day staff will curate a selection of music from various eras, genres, and styles etc. for use during games based on the staff's relevant experience and knowledge in event management. In-game music is not determined by student-athletes or coaches.

Baseball and softball may utilize walk-up songs for batters and pitchers. These student-athletes will be contacted prior to the start of their respective seasons and provided an opportunity to submit requests for walk-up songs. These songs will be cut to a specified length but student-athletes may select any part of a song they choose. Policies regarding appropriateness still apply.

Goal songs in the sports of men's and women's soccer and men's and women's lacrosse may be selected by the team. These will be one song for the team for the duration of the season and not a song for each individual person. If one is not chosen, the events staff will make a selection.

FACILITIES POLICIES
William Jewell is home to more than 500 student-athletes meaning that space is at a premium. While games and competitions will take ultimate priority, in-season teams will take then priority when reserving fields/courts for practice time. Reservations are done through the campus facilities reservation system, which all employees have access to.

While the Athletics Facilities Manager and Campus Facilities will assist in overall maintenence of Athletics facilities in areas such as scoreboards, turf tears, lights, etc. coaches and student-athletes have the responsibility of caring for their facility on an every day basis.

Pick up trash (cups, tape, prewrap, wrappers, etc.) before and after practice and games
Keep courts, fields, locker rooms, and meeting rooms tidy. If you make a mess, clean it up
If you bring out goals, hurdles, cones, etc. return them to their proper storage area, whether that is a closet or in a specific place on the field.
Put away all tables, chairs, scoreboard controllers, etc. after practice.
Turn off all lights after use.

If you get it out, put it away!!

GAME FILM
Game and practice film is the responsibility of the head coach.

SPORTS MEDICINE

As part of an ongoing commitment to the health and safety of all students, William Jewell College and Liberty Hospital Sports Medicine have partnered together to provide a model of care for all Cardinal student-athletes. This collaborative approach provides a high level and continuity of care by making the resources of Liberty Hospital available to all of the College's NCAA sports and the Cheer and Dance teams.

Under this model, all Sports Medicine staff are employees of Liberty Hospital, but housed on the campus of William Jewell College. As a result, all Sports Medicine Staff members fully report to medical professionals which provides a comprehensive medical oversight and healthcare compliance model.

In addition to an enhanced level of care – which includes athletic trainers, strength & conditioning coaches, physical therapists, physicians, and orthopedic surgeons – this partnership results in no out-of-pocket costs for in-network insured student-athletes seeking treatment at Liberty Hospital Sports Medicine for injuries that occur during a Jewell-sponsored athletic activity. Coverage under this policy is subject to specific terms and conditions and includes certain restrictions and exclusions as reflected below:

Insurance Requirement
All student-athletes must have comprehensive medical insurance coverage under a current, in-force insurance policy for injuries that occur while he/she is participating in intercollegiate athletics at William Jewell College. The insurance policy must include coverage for intercollegiate athletic related injuries and must always be active while the student-athlete is participating in intercollegiate athletics.

All student-athletes must provide evidence of insurance prior to participation. No student will be allowed to participate in any way until such evidence of current insurance coverage is on file with the William Jewell College Athletics Department.

It is the responsibility of the student-athlete to notify William Jewell College if there is a change in coverage or expiration of coverage. Furthermore, it is the responsibility of the student-athlete to update the insurance information on file with the College.

Pre-participation Medical Examination
Student-athletes must undergo a pre-participation medical examination administered or supervised by a physician prior to participation in any tryout, practice, competition, or out-of-season conditioning activities.

Liberty Hospital Sports Medicine will conduct pre-participation medical examinations for all William Jewell College student-athletes each August. Please refer to "Injury Related Medical Expenses."

The examination or evaluation of student-athletes who are beginning their initial season of eligibility as well as students who are trying out for a team shall include a sickle cell solubility test (SST), unless documented results of a prior test are provided to William Jewell College.

All physicals are to be performed by one of Liberty Hospitals Doctors or approved Liberty hospital staff member prior to participation

Injury Assessment and Evaluation
Injuries sustained by a William Jewell College student-athlete during a properly supervised intercollegiate practice, workout, weightlifting session, or competition will be assessed, evaluated, and treated if applicable by the Sports Medicine staff of William Jewell College. Sports Medicine staff has unchallengeable authority to remove athletes from practice due to injury.

Athletes must set up appointments on ATS with an athletic trainer for evaluations and rehabs. Rehabs must be signed up for 8 hours in advance. Walk-ins are allowed but are up to the availability and decision of the sports medicine staff. If deemed appropriate, the student athlete will then be referred for continued follow up with a physician. Any athlete who chooses to seek care prior to referral from liberty sports medicine staff will be subject to paying for the entirety of the bill.

Health History and Injury Disclosure
William Jewell College student-athletes MUST disclose to the William Jewell College team physicians and athletic trainers any previous or existing injuries or medical conditions prior to their arrival at William Jewell College.

Concussions
Student-athletes will be managed through the Liberty Hospital Sports Medicine Concussion Management Program, which is overseen by Sports Medicine trained Physicians who specialize in concussion care and are in accordance with NCAA guidelines.

Injury-Related Medical Expenses
William Jewell College Athletic Department requires all student-athletes participating in one of the colleges intercollegiate athletic programs as well as cheer and dance, be covered by a policy of health insurance from a reputable insurance carrier. This insurance coverage MUST cover him or her while they are at William Jewell College and cover intercollegiate sports participation injuries. William Jewell College will provide a Secondary Athletic Accident Policy for injuries occurring after July 1, 2022, for all student-athletes. The intent of William Jewell College's Secondary

Athletic Accident Insurance Policy is to cover the out-of-pocket expenses remaining after an athlete's primary health insurance processing a medical claim related to a covered accident. A covered accident would mean any sports accident during a college sponsored and supervised intercollegiate sports activity – play, practice, and travel as part of a team activity. This extends to school sponsored and supervised weightlifting and/or conditioning sessions. For an athlete to be eligible, the following criteria must be met:

The student-athlete was evaluated through the pre-participation medical examinations conducted by Liberty Hospital Sports Medicine and William Jewell College Athletic Training Staff (Effective May 31, 2020).
All physician appointments, therapy appointments, imaging and other appointments or testing pertaining to an Athletic Related Injury are coordinated by William Jewell Athletic Training Staff. This includes both services which are immediately required, and any follow-up care needed. Second opinions must be approved by the William Jewell College Athletic Training Staff to be covered financially.
All insurances must cover intercollegiate sports participation injuries

Note: The Student athlete's insurance company will be billed first, and any remaining patient responsibility will be billed to the William Jewell Secondary Accident policy for consideration.

Coverage under this policy does not include:

Injuries sustained during an academic vacation period (i.e. summer, Christmas, Spring Break) in which no approved athletic supervision is provided, or in any activity that is not associated with a properly supervised intercollegiate practice, competition, or conditioning session, including those occurring during the academic calendar year.
A chronic (ongoing) or recurring injury sustained prior to or outside of participation in athletics at William Jewell College that has not been resolved and cleared by a physician.
Any preexisting injury or ailment occurring prior to first time enrollment at William Jewell College.
Illnesses that has not been resolved and cleared by a physician.
Injuries that occur as a result of anger or frustration will not be covered.
Athletic Related Injuries occurring prior to July 1, 2022.Injuries occurring prior to July 1, 2022 that are related to William Jewell Athletics are subject to the previous Institutional Insurance Policy.
Injury related medical expenses for student athletes who fail to disclose any injuries that occurred prior to enrollment at William Jewell College at the time of his or her pre-participation medical examination.

Each student-athlete's insurance, or his or her parent's insurance that the student-athlete is covered under is considered the primary insurance carrier. As previously stated, all athletic related injury and illness medical expenses will be submitted to the primary insurance carrier first. Any remaining balances will then be submitted to the school's secondary accident policy for consideration. Any prescription medication expenses will need to be paid up front and reimbursed by providing the William Jewell Athletic Training Staff a copy of the pharmacy receipt. It is the responsibility of the student-athlete to provide William Jewell Athletic Training Staff with any Explanation of Benefits (EOB's) that may be associated with his or her athletic related injury. No student- athlete is allowed to participate in any practice, competition, weights, or conditioning in intercollegiate athletics at William Jewell College until proof of insurance is shown, and confirmed by the by the William Jewell Athletic Training Staff.

Any instance in which the student-athlete is dropped from insurance coverage during his or her intercollegiate tenure will lead to the student-athlete no longer being able to participate in her or her sport until proof of insurance is again confirmed. In this instance if any injury or illness occurs during lapse of coverage, the financial responsibility will be of the student-athlete or parent/guardian.

William Jewell College and its Athletic Accident Policy are not financially responsible for any medical expenses regarding any diagnostic testing that must be obtained to clear a student-athlete of participation from a preexisting injury or illness. This includes follow-up testing done after pre-participation EKG's.

Drug Testing and Education
The NCAA drug-testing program, along with clear policies and effective education, protects student-athletes who play by the rules by playing clean. The purpose of the drug-testing program is to deter student-athletes from using performance-enhancing drugs, and it impacts the eligibility of student-athletes who try to cheat by using banned substances. The NCAA tests for steroids, peptide hormones and masking agents year-round and also tests for stimulants and recreational drugs during championships. In addition, the College periodically conducts testing throughout the year and the complete policy can be found in the Policy Library.

NCAA Catastrophic Injury Insurance Program
The NCAA sponsors a Catastrophic Injury Insurance Program for active member institutions. While this insurance covers student-athletes suffering a major injury while participating in a covered intercollegiate athletic activity, (subject to all policy terms and conditions) this coverage does not qualify as the basic coverage required for participation in intercollegiate athletics at William Jewell College. It is supplemental coverage in the event of a catastrophic injury. More information on this program can be found on the NCAA's web-site at www.ncaa.org.

HIPAA
The William Jewell College Athletic Department complies with the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The Notice of Privacy Practices describes how we may use and disclose student-athlete protected health information to carry out treatment, payment or health care operations and for other purposes permitted or required by law. It also describes a student-athlete's rights to access and control their protected health information. Protected Health Information is information about a student-athlete, including demographic information that may identify them or relates to their past, present or future physical or mental health or conditions and related health care services.

We are required to abide to the terms of this Notice of Privacy Practices. We may change the terms of our notice, at any time. The new notice will be effective for all protected health information that we maintain at that time.

STUDENT-ATHLETE MEDICAL POLICIES
All student-athletes MUST have individual or family health insurance that covers them during participation in their intercollegiate sport(s) at William Jewell College. Student-athletes who do not have insurance will not be allowed to practice, play, or condition in or out of season as a William Jewell College student-athlete. If an athletic-related injury occurs and it is determined that the student-athlete did not have insurance coverage at the time of the incident, the student-athlete is responsible for all medical expenses related to that injury. If you need to purchase insurance, the athletic training room has information regarding several temporary and full year policies. You can also contact any local insurance provider in your area and they should be able to help you with this matter. We highly recommend that you seek a full year policy as many short-term policies are not retroactive. Once a short-term policy has been terminated, it will not cover injuries that were sustained during its active term.

Medical Services
William Jewell College employs six full-time Certified Athletic Trainers to address all athletic related injuries. William Jewell College also utilizes part time Athletic Trainers to assist with covering events and practices.

Sports Medicine Hours of Operation

8:00 a.m. -12:00 p.m. Rehab hours
1:00 p.m. for practice preparation and rehab
All rehab, and practice preparations must be made by appointment. Athletic training staff requires 24 hours notice for any appointment.

The William Jewell College Team Physician will see student-athletes in the Mabee Center Athletic Training Room upon referral from one of the Certified Athletic Trainers. Student-athletes may be referred to different physicians by the Athletic Training Staff to meet the student-athlete's personal insurance requirements. All medical referrals needed due to athletic related injuries must be scheduled through the Athletic Training Staff.

Practice and Game Coverage
All home competitions will have a certified athletic trainer on site with in-season sports having a certified athletic trainer on call at minimum as long as proper notification is given for practices. The sports of football, men's lacrosse, and women's wrestling must have a certified athletic trainer on-site during all contact practices.

All practice times must be given with 48 hours notice, any practice time changes must have 24 hours notice unless the change is inclement weather related and discussed with AT.

Travel Policy
William Jewell Sports medicine staff will travel with select sports as required by the GLVC. These include football, men's lacrosse, and women's wrestling. All other sports will be given a travel kit with all supplies needed. The athletic trainer in charge of the sport will email the school the host school and inform them we are not traveling, and of any care that is needed for the student athletes.

While traveling with a sport it is the responsibility of that team to provide transportation, lodging, and food for the athletic trainer traveling with the team.

Rules of the Athletic Training Room

No pictures or Videos allowed
No Food or Drink allowed
Athletic attire must be worn
Only one ear bud allowed for headphones to allow for communication
Computers and Ipads are only allowed for school work with permission of AT staff

William Jewell College Facility Protocol - Lightning

Baseball and Softball: Dugouts with metal roofs are NOT acceptable forms of shelter. All persons should be evacuated to the Mabee Center or locker room unless the threat is immediate and then automobiles are an acceptable alternative.
Greene Stadium and Tennis Courts: Evacuate to the Mabee Center
Soccer and Football practice fields: Evacuate to Mabee Center or fraterinity houses
Golf and Cross Country Course: Evacuate to nearest building
Swimming Pool: Participants should be removed from the water (outdoor pool)

The following chain of command will be utilized by the William Jewell College Athletic Department regarding participation in any inclement weather conditions.

Chain of Command

A Certified Athletic Trainer will make all decisions regarding the safety for William Jewell College athletes to participate in inclement weather conditions.
If a Certified Athletic Trainer is not available or on-site, the Athletic Director will make all decisions regarding participation in inclement weather conditions.
If a Certified Athletic Trainer or the Athletic Director are not available or on-site, the Head Coach and/or Assistant coaches will make all decisions regarding participation in inclement weather conditions.

CONCUSSION POLICY
William Jewell College is committed to providing optimal medical care to its student-athletes in regards to all injuries and illnesses, especially the potentially catastrophic brain injury known as the sport concussion. This policy is written in accordance with all guidelines set by the National Collegiate Athletic Association and National Athletic Trainer's Association and is derived from the most current research available on sport related concussions.

The Sports Medicine Team, consisting of certified Athletic Trainer's, orthopedic surgeons, general medical physicians, nurses, and dentists will strive to utilize prevention, recognition, evaluation, treatment, referral, and rehabilitative techniques in all efforts to return student-athletes to his/her respective sport in the most expedited and safest manners possible. Sports Medicine team members will remain cognizant of the "total" athlete, including mental, emotional, and physical needs.

Clinical research has shown that an athlete's balance and/or cognitive functioning are often decreased following a concussion even in the absence of self-reported symptoms. It has been demonstrated that it typically takes anywhere from 3 to 10 days for an athlete to return to their normal state following a concussion. However, in some cases (<10%) athletes="" can="" experience="" post-concussion="" syndrome="" in="" which="" the="" symptoms="" last="" beyond="" 3="">

The Jewell Sports Medicine staff utilizes a three-fold approach when determining an athlete's readiness to return to play following a concussion. In the event of a suspected concussion, the concussion management protocol requires the evaluation of the athlete's symptoms, neurocognitive function, and balance which provide the sports medicine staff with the objective information necessary to return the athlete to play safely. The findings of these post-injury assessments are then compared to pre-season baseline assessments. All student-athletes from Jewell teams are preseason baseline tested.

The following concussion policy and concussion management protocol has been adopted by Jewell Sports Medicine and is to be followed by all teams for managing athletes suspected of sustaining a concussion.

All Jewell student-athletes must read the NCAA Concussion Fact Sheet and sign the attached student athlete statement acknowledging that:
- they have read and understand the NCAA Concussion Fact Sheet
- they accept the responsibility for reporting their injuries and illness to the institutional medical staff, including signs and symptoms of concussions.
All Jewell coaches (head coaches and assistant coaches) must read and sign the attached coaches statement acknowledging that they:
- have read and understand the NCAA Concussion Fact Sheet
- will encourage their athletes to report any suspected injuries and illness to the institutional medical staff, including signs and symptoms of concussions; and that they
- accept the responsibility for referring and athlete to the medical staff suspected of sustaining a concussion.
- have read and understand the Jewell Concussion Management Protocol
All Jewell team physicians (primary care), athletic trainers, graduate assistant athletic trainers, and athletic training students, must read and sign the attached medical provider statement acknowledge that they:
- will provide athletes with a NCAA Concussion Fact Sheet and require their athletes to report any suspected injuries and illness to the institutional medical staff, including signs and symptoms of concussion.
- have read, understand, and will follow the Jewell Concussion Management protocol
The head athletic trainer will coordinate the distribution, educational session, signing, and collection of the necessary documents. These documents will be kept in their student-athlete's medical file.
The Compliance Officer and Head Athletic Trainer will coordinate the signing of the aforementioned documents on an annual basis for the medical personnel and coaches. The Compliance Office will keep the signed documents, along with the established WJC concussion policy, on file. A copy of the Jewell Concussion Policy will also be distributed through the Policies and Procedures manuals for the athletic training facility and coaches' staff manual.
The Jewell staff will conduct an annual meeting each May to review and update the Concussion Policy. Any changes to the policy will be effective August 1 of that year.

Concussion Management
Concussions and other brain injuries can be serious and potentially life threatening injuries in sports. Research indicates that these injuries can also have serious consequences later in life if not managed properly. In an effort to combat this injury the following concussion management protocol will be used for WJC student-athletes suspected of sustaining a concussion.

A concussion occurs when there is a direct or indirect insult to the brain. As a result, transient impairment of mental functions such as memory, balance/equilibrium, vision may occur. It is important to recognze that many sport-related concussions do not result in loss of consciousness and, therefore, all suspected head injuries should be taken seriously. Coaches and fellow teammates can be helpful in identifying those who may potentially have a concussion, because a concussed athlete may not be aware of their condition or potentially be trying to hide the injury to stay in the game or practice.

Concussion management begins with pre-season baseline testing. Every new (first year or transfer) student-athlete must receive a pre-season baseline assessment for concussion involving a graded symptoms checklist (GSC), Standard Assessment of Concussion (SAC), Sway balance testing and computerized neuropsychological test (ImPACT). This baseline testing will be kept in the student-athlete's medical file.

The Athletic Training staff will conduct the following assessments for all new athletes:

GSC, SAC, Sway, and ImPACT

In the event of a suspected concussion, the student-athlete will be re-assessed and compared to preseason baseline measures according to the outlined protocol below:

The respective team's athletic trainer will keep a file of baseline scores on file so they can have easy access to the information for away contests
An athlete suspected of sustaining a concussion will be evaluated by the team's athletic trainer using the Standardized Assessment of Concussion (SAC), and Graded Symptom Checklist (GSC). Should the team physician not be present, the athletic trainer will notify the team physician ASAP to develop an evaluation and treatment plan. Ideally, an assessment of symptoms will be performed at the time of injury and then serially thereafter (i.e. 2-3 hours post-injury, 24 hours, 48 hours, etc). The presence or absence of symptoms will dictate the inclusion of additional neurocognitive testing.
Any student-athlete that presents with signs of concussion shall not return to activity for the remainder of the day. Medical clearance will be determined by the team physician or combination of team physician and athletic trainers involved with the management of the concussion. Student-athletes that sustain a concussion outside of their sport will be managed in the same manner as those sustained during sport activity.
Student-athletes that have sustained a concussion will be provided with written home instructions upon discharge; preferably with a roommate, teammate, parent, guardian or someone that can follow the instructions.
The student-athlete will be monitored for recurrence of symptoms both from physical exertion (ie. practice, conditioning, and weight training) as well as mental exertion such as reading, phone texting, computer games, watching film, athletic meetings, working on a computer, classroom work, or taking a test. Academic advisors and professors will be notified of student-athlete's concussion, with permission for release of information from the student-athlete.
After the athlete is self-reported symptom free, as determined by the GSC, neurocognitive testing will be conducted to determine return to normal function as compared to the baseline test results. Testing usually takes about an hour to complete, and athlete's should expect to be there the entire time.
If requested by the team physician or athletic trainer (typically for the purpose of evaluating whether and athlete should return to class, reschedule exams, etc), testing may be conducted while the athlete is still symptomatic.
If the athlete has not returned to normal functioning compared to baseline scores upon laboratory testing, another appointment will be scheduled at a time deemed appropriate by the team physician and athletic trainer. In the rare event that an athlete does not have baseline scores, age-matched normative percentile scores will be used in comparison to post-injury scores

Concussion Assessment
No student-athlete suspected of having a concussion is permitted to return to play the same day, and not student-athlete is permitted to return to play while symptomatic following a concussion.

Baseline Testing: conducted on each athlete upon entering as first-year student-athlete, transfer, or for those athletes sustaining a concussion the previous season (re-baseline)
- This will include Impact, Sway, and symptom checklist.
Time of Injury: clinical evaluation, (including Standardized Assessment of Concussion)
Symptom checklist, and balance assessment
- 1-3 hours post-injury: symptom checklist; referral if necessary
Next day: follow-up clinical evaluation and symptom checklist
Follow-up evaluations daily to track symptom recovery
Once athlete becomes asymptomatic:
Determine where the athlete is relative to baseline on following measures.
1. Symptom Assessment – Graded Symptom Checklist
2. Mental Status Assessment – Standardized Assessment of Concussion
3. Neurological Assessment- VOMS Screening
4. Neuropsychological Assessment – ImPACT
5. Balance Assessment – Sway
If the measures (a-e) listed above are at least 95% of baseline scores and the athlete remains asymptomatic for 1 additional day fol lowing the tests, the physician can instruct the athletic trainer to begin the 5-step graduated exertional return to play protocol with the athlete to assess for increasing signs and symptoms. Symptoms should be reassessed immediately following exertional activities.
If the athlete remains asymptomatic on the day following the first step(s) of the graduated exertional RTP protocol, the athlete will be reassessed using the A-E measures of Step 1 and continue with the next steps on the graduated exertional RTP protocol.
All scores on the assessments or exertional activities below will be recorded in the athlete's medical file.

If at any point during the process the student-athlete becomes symptomatic they should be re-assessed daily until asymptomatic. Once asymptomatic, the student-athlete will follow the above steps, starting from the beginning.

Five-Step Graduated Exertional Return to Play Protocol
This exertional protocol allows a gradual increase in volume and intensity during the return to play process. The student-athlete is monitored for any concussion-like signs/symptoms during and after each exertional activity.

The following steps are not ALL to be performed on the same day. Student-athlete must remain symptom free for 24 hours before advancing from one phase to the next. Athlete must complete all 5 phases to before returning to competition.

Phase 1 - Active Rest

Cognitive – no concentration level, no film/meetings, no class
Cardio – THR 30-40% (Ex: 24 y/o RHR 60 BPM – 79 BPM is 40%) , no impact, stationary bike
Stretching – light stretching, no head movement
Resistance – light, no exertion (SLR, SAQ, Shld Tband)
Balance – Romberg, SL balance, solid surfaces, steamboats

Phase 2 - Light Exertion

Cognitive – partial meetings, video games, mild concentration activities
Cardio – THR 40-60% (78-117 BPM), minimal impact, interval bike ride, treadmill walking, pool
Stretching – light dynamic stretches, no constant head position changes
Resistance – light, machine work, body weight
Balance – cup drill pick up, SL balance on foam/dynadisc
Vestibular Rehab – oculomotor rehab (notes with abc's/numbers), convergence (eye tracking, zipper)

Phase 3 - Moderate Exertion

Cognitive – more concentration, attend meetings/film, attend practice
Cardio – THR 60-80% (117-156 BPM), team warm up, modified FIFA11+, run with head movement, 60 yd shuttle, plyometrics
Stretching – any is ok
Resistance – return to wt room with coaches and AT supervision
Balance – high levels with multi-tasking – kick balls for player to catch on bosu
Vestibular Rehab – head movements with ball catches in sport environment, challenging

Phase 4 - Sport Specific Drills: non-contact practice - skill work (in helmets for football)

Cognitive – Full
Cardio – THR 80%, hills, hurdles, band running
Resistance – aggressive strength program
Balance – medicine ball quadruped push ups

Phase 5 - Sports Performance Training

Cardio – THR full exertion
Resistance – full activity

No student-athlete can return to full activity or competition until they are asymptomatic in limited, controlled, and full-contact activities, and cleared by the team physician.

EMERGENCY ACTION PLANS
Emergency situations may arise at anytime during athletic events. Expedient action must be taken in order to provide the best possible care to the student-athletes of emergency or life threatening conditions. The development and implementation of an emergency action plan will help assume that the best care will be provided.

Emergency Plan Personnel
With athletic practices and competitions, the first responder to an emergency situation is typically a member of the sports medicine staff, more commonly referred to as an ATC, a certified athletic trainer. A team physician may not always be present at every organized competition or practice. The type and degree of sports medicine coverage for an athletic event may vary widely, base on factors such as the sport activity, the setting, and type of training or competition. The first responder in absence of an ATC should be the head coach. Certification in cardiopulmonary resuscitation (CPR), Automated External Defibrillator (AED), first aid, prevention of disease transmission, and emergency plan review is required for all athletics personnel associated with practices, competitions, skill instruction, and strength and conditioning.

The development of an emergency action plan cannot be complete without the formation of an emergency team. The emergency team may consist of a number of healthcare providers including, but not limited to, physicians, emergency medication technicians, certified athletic trainers, coaches, administrators, managers, and possibly bystanders. Roles of these individuals within the emergency medical team may vary depending on a number of factors such as number of members of the team, the venue itself, or preference of the head athletic trainer.

There are four basic roles within the emergency medical team:

The most important role is immediate care of the student-athlete: The most qualified individual on the scene should provide acute care in an emergency situation. Individuals with lower credentials should yield to those with more appropriate training.
Equipment retrieval: This can be done by anyone on the emergency team who is familiar with the types and locations of specific equipment needed. Athletic training students, managers, and coaches are good choices for this role.
EMS activation may be necessary in situations where emergency transportation is not already present at the event: This should be done as soon as the situation is deemed an emergency or life-threatening event. Time is the most critical facotr under these circumstances. Activating the EMS system may be done by anyone on the emergency team. However, the person chosen for this task should be someone who is calm under pressure and who communicates well over the phone. Administrators and coaches are good choices for this role. This person should also be familiar with the location and address of the event. After EMS has been activated, teh fourth role of the emergency team should be performed.
- Making the call: 911 followed by campus safety
- Providing Information:
- Name, address, and phone number of the caller
- Nature of emergency
- Number of injured persons involved
- Conditions of the injured person(s)
- First aid treatment initiated by the first responder
- Specific directions as needed to locate the emergency scene or other requested information by the dispatcher
Directing the EMS to the scene: One member of the team should be responsible for meeting emergency personnel as they arrive at the site of the situation. Depending on the ease of access, this person should have keys to any locked gates, or doors that may slow arrival of medical personnel. An bystanding athletic trainer, administrator, or coach may be appropriate for this role.

Emergency Communication
Communication is the key to quick delivery of emergency care in athletic trauma situations. Athletic trainers and emergency medical personnel must work together to provide the best possible care of the injured athlete(s). Communication prior to the event is a good way to establish boundaries and build rapport between both groups of professionals. If emergency medical transportation is not available on site during a particular sporting events then direct communication with the emergency medical system at the time of injury is necessary.

Access to a working telephone or other telecommunication device, whether fixed or mobile, should be assured. The communications system should be checked prior to each practice or sporting event to ensure proper working condition. A back-up communication plan should be in effect should there be failure of the primary communication system. The most common method of communication is a public telephone. However, a cellular phone is preferred if available. At any athletic venue, whether home or away, it is important to know the location of workable telephone. Pre-arranged access to the phone should be established if it not easily accessible.

Emergency Equipment
All necessary emergency equipment should be at the site and quickly accessible. Personnel should be familiar with the function and operation of each type of emergency equipment. Equipment should be checked on a regular basis and use rehearsed by emergency personnel. The emergency equipment available should be appropriate for the level of training for the emergency medical providers.

It is important to know the proper way to care for and store the equipment as well. should be stored in a clean and environmentally controlled area. Equipment should be readily available when emergency situations arise.

Emergency Transportation
Emphasis is placed on having an ambulance on site at high risk sporting events. EMS response time is additionally factored in when determining on-site ambulance coverage. William Jewell Athletic Department coordinates on site ambulance coverage for home football events. Ambulances may be coordinated on-site for special events/sports such as GLVC/NCAA regional and championship events. If an ambulance is not on-site the response time is generally minutes. Consideration is given to capabilities of transportation service available (i.e. Basic Life Support or Advanced Life Support) and the equipment and level of trained personnel on board the ambulance. In the event that an ambulance is on site, there should be a designated location with rapid access to the site and a cleared route for entering/exiting the venue.

In the emergency evaluation, the primary survey assists the emergency care provider in identifying emergencies requiring critical intervention and in determining transport decisions. In an emergency situation, the athlete should be transported by ambulance, where the necessary staff and equipment is available to deliver appropriate care. In the event that transportation of an athlete takes place, play will not resume until an ambulance is onsite. Emergency care providers should refrain from transporting unstable athletes in inappropriate vehicles. Care must be taken to ensure that the activity areas are supervised should the emergency care provider leave the site in transporting the athlete. In emergency situations where there is impairment in level of consciousness (LOC), airway, breathing or circulation (ABC) or there is neurovascular compromise should be considered a "load and go" situation and emphasis placed on rapid evaluation, treatment, and transportation. In order to provide the best possible and most immediate care, all injuries and emergency situations will be directed to Liberty Hospital.

In the event of an emergency situation, and/or if a student-athlete is taken to the emergency room, the following chain of command will be followed:

The William Jewell Athletic Training emergency plan regard to home practice/game will be followed.
A William Jewell athletic trainer, athletic training student, coach, administrator, or designee will accompany the injured student-athlete to the medical facility
Once at the medical facility, the designated individual will contact the Head Athletic Trainer, or ATC providing coverage for the team of the injured student-athlete with medical updates from the attending physician.
If traveling to a road contes, an ATC or his/her designee will stay in the location of the injured/ill student-athlete. They will provide information to the staff, doctors, and family regarding the student-athlete's condition and provide assistance with travel when necessary while returning to campus.

The Head Athletic Trainer will then contact the following individuals with initial medical updates once the student-athlete is stable and additional updates as needed.

Vice President for Athletics
Associate Athletics Director (as needed)
Head Coach
Parent/Guardian

Specific emergency action plans for each William Jewell Athletics venue can be found at JewellCardinals.com/SportsMedicine.

SUBSTANCE ABUSE
The William Jewell College Athletics Department is committed to the health, safety, and well-being of all student-athletes who participate in its programs and represent the college in intercollegiate athletics. Substance abuse is one of the most important issues facing athletics and society today. The use of illegal drugs, misuse of legal drugs and dietary supplements, use of performance-enhancing substances, misuse of alcohol and inappropriate use of tobacco products are inconsistent with standards expected of student-athletes at William Jewell College. The use of these types of substances can pose risks to the student-athlete's health, negatively affect his or her academic and athletic performance, pose risks to the safety of others, and diminish team performance. It can also compromise the integrity of athletic competition and the ideals of William Jewell College.

William Jewell College institutional substance abuse program consists of education, testing, rehabilitation, and counseling intended to promote the health and welfare of all William Jewell College intercollegiate athletes. Amendments to these procedures may be issued with or without notice as deemed appropriate by College personnel. Nothing in these procedures shall be construed to create a contract between student-athletes and William Jewell College. However, signed consent and notification forms shall be considered affirmation of the student-athletes agreement to the terms and conditions contained therein and to this policy and these procedures, and shall be legal contractual obligations of the student-athletes. This policy is separate and distinct from the NCAA drug testing policy.

The Department of Athletics at William Jewell College believes it is our responsibility to do everything possible to protect the health and well being of our student-athletes. It is our desire, therefore to educate our student-athletes about the effects (both long and short term) of drugs and over-the-counter dietary supplements on their performance and much more importantly, on their lives. It is our hope that our student-athletes will recognize the dangers of drug use and therefore compete and live free of all dangerous substances.

Purpose
The central purpose of the program is to protect student-athletes from the detrimental effects of drug use/abuse. The substance abuse program should discourage the use of drugs and illegal substances and appropriate intervention will take place should drugs or illegal substances be detected during a random drug test. Other specific goals of the comprehensive testing and education program are as follows:

Education – to provide educational guidance to athletes to ensure awareness of the physical, mental, and legal consequences of illegal drug use. Athletes will participate in a substance abuse education program annually.
Prevention – to discourage athletes from drug experimentation and possible substance abuse and dependency by imposing significant sanctions on offenders.
Detection of abuse – to detect student athletes who may be involved in substance use or abuse through random testing methods.
Treatment and Rehabilitation – to assist those athletes for whom a possible substance
abuse problem exists in obtaining rehabilitation through substance abuse counseling programs available through referral from the Office of Counseling Services.
Promote health and safety of student participation – to provide reasonable safeguards assuring that every athlete is able to participate in intercollegiate activities unimpaired by illegal or banned drugs.

Tobacco and Substance Abuse Education
Athletes who are educated about substance use in sport are more likely to make informed and intelligent decisions about usage. William Jewell College will conduct a drug education program for student-athletes at least once a year. This educational program will be designed to review athletic department and institutional policies related to the use of tobacco and other drugs. Appropriate educational materials will be made available to participants. Additionally, a resource pool of educational materials will be made available for use by coaches and student-athletes at any time throughout the year. All student-athletes and athletics staff members are required to attend the educational programs.

In addition to educating student-athletes and athletics staff about the various policies, an annual review of William Jewell College's institutional substance abuse program will be conducted. Dietary supplements and their inherent risks for student-athletes will be discussed.

Athletic Department Responsibility
All athletics staff members must be aware of and committed to the drug education and substance abuse program. No athletics staff member shall encourage or advise any student-athlete to take performance-enhancing or non-therapeutic drugs and further, they shall not issue or assist student-athletes in obtaining any of these substances. Staff members shall advise and educate student-athletes against these types of substances and shall report the use, or suspected use, of performance-enhancing and/or non-therapeutic drugs by a student-athlete to the appropriate athletic department administrator. All athletic staff members shall direct student-athletes who desire to use dietary supplements to any member of the athletic training staff. Head coaches are required to maintain up to date squad rosters with the compliance office to be used in the random selection process. Any staff member found in violation of this policy is subject to dismissal.

Consent to Participate
As a condition of participation in intercollegiate athletics at William Jewell College, each student-athlete will be required to sign a William Jewell College consent form agreeing to undergo drug testing and authorizing release of test results in accordance with this policy. A student-athlete will not be permitted to participate in team activities until completed. Failure or refusal to sign this consent or comply with the requirements of this policy may result in the student-athlete's athletic scholarship being revoked and the termination of eligibility to participate in intercollegiate athletics at William Jewell College. Student-athletes will be given the opportunity to ask any questions regarding the information contained in the policy, the testing program, or other related issues prior to signing the William Jewell College substance abuse consent form (Appendix A).

Eligibility
All William Jewell College student-athletes, including cheerleading and dance team members, listed on the institutional squad list and who have signed the institutional consent form shall be subject to drug testing under the terms of this policy. This includes, but is not limited to, student-athletes who are "red-shirting," academically ineligible, or injured. All student-athletes shall be subject to the terms of this policy throughout the calendar year.

Prohibited Substances
The William Jewell College substance screening process may include analysis of the NCAA list of banned-drug classes. The NCAA banned-drug classes are as follows: stimulants, anabolic agents, diuretics, street drugs, peptide hormones, and their related compounds. For ongoing updated listing of the NCAA banned-drug classes, student-athletes and staff personnel are urged to review the NCAA's website at www.ncaa.org or contact the head athletic trainer.

William Jewell College explicitly reserves the right to test for substances not listed on the NCAA banned-substances list.

William Jewell College Department of Athletics requires that ALL student-athletes keep the athletic training staff aware of ANY AND ALL dietary supplements and prescribed drugs that he or she may be taking. Ignorance of the legality of a substance is no excuse for a positive test.

Tobacco Policy
Aligned with the NCAA policy regarding tobacco use, the use of tobacco products is prohibited by all game personnel (e.g. coaches, student-athletes, athletic trainers, managers and game officials), in all sports, during practice and competition.

Alcohol Policy
The William Jewell College Athletic Department will defer to the Alcohol Policy as it is outlined in the student-athlete handbook in accordance to the William Jewell College Honor Code. Violations of this policy will be handled on a case by case basis as outlined in the William Jewell College Honor Code.

Dietary Supplements
William Jewell College Department of Athletics personnel will not distribute or encourage the use of any dietary supplements or ergogenic aids. Many dietary supplements or ergogenic aids contain NCAA banned substances. In addition, the US Food and Drug Administration (FDA) does not regulate the supplement industry; therefore, purity and safety of nutritional/dietary supplements cannot be guaranteed. Often the labeling of dietary supplements is not accurate and is misleading.

Terms such as "healthy" or "all natural" do not mean that dietary supplements do not contain a banned substance or are completely safe to take. Using dietary supplements may result in a positive drug test. Student-athletes who are currently taking dietary supplements or intend to take any are required to review the product with a member of the athletic training staff. The use of all supplements for any reason is at the student-athletes own risk. Student-athletes are solely responsible for any substance they ingest. All student-athletes are encouraged to use the Drug Free Sport Resource Exchange Center (REC) to obtain current and accurate information on dietary supplements or ergogenic aids. All inquiries are confidential. The REC may be accessed at www.drugfreesport.com/REC. To access information, select NCAA Division II as the organization and password "ncaa2."

Types of Drug Testing

Random Testing: At any given time, student-athletes from any and/or all intercollegiate athletic teams will be randomly selected to participate in the institutional substance abuse testing program.
- This type of testing also encompasses the pre-season and post-season (championship) time frames. Student-athletes are subject to preseason testing and may be notified by the Director of Athletics or his/her designee at any time prior to first competition.
Reasonable Suspicion: Any student participating in an intercollegiate athletic program, including cheerleading and dance, is subject to drug testing upon request if there is reasonable cause to believe that the student may be using a banned substance. Circumstances which constitute reasonable cause, include but are not limited to, the following: current or past involvement with the criminal justice system for drug related activities, notification from the from the Department of Student Life of any report that includes the presence of drugs and/or drug paraphernalia, prior treatment for drug problems, admission of a current drug problem, prior positive test for any banned substances, physiological signs of possible impairment from drugs, or a pattern of abnormal behavior.
- The possession and/or use of illegal substances may be determined by means other than urinalysis. When an individual is found to be in possession and/or using such substances, he/she will be subject to the same procedures that would be followed in the case of a positive urinalysis. See Appendix E for the Reasonable Suspicion Form.
Re-entry to Competition testing: Any student-athlete testing positive for an illegal substance will be subject to further testing prior to release from administrative sanctions. A negative result on the first re-entry test will allow the student-athlete to return to competition within his or her sport. Following re-entry, the student-athlete will be subjected at any time to further testing as outlined it the follow-up testing procedures.
- The student athlete will be required to provide two consecutive negative tests before being returned to the random testing pool. Continued lack of progress in re-entry testing procedures will require the institution to involve the parents/legal guardians in the process.
- The student-athlete will pay the costs associated for the first required re-entry test, the cost of all subsequent required tests will be the responsibility of the student-athlete.
Follow-up testing: Any athlete testing positive for an illegal substance will be subject to repeated follow-up testing for one year from the time of the positive test or until two consecutive negative tests are obtained. After successful completion of follow-up testing, the student-athlete will then be returned to the general pool of student-athletes for random selection. Any positive test result during follow-up testing will qualify as a second offense and its sanctions will apply.

Notification Process
Usually, but not always, student-athletes will be notified of an impending test no more than 24 hours prior to the test session. However, under this policy, no notice testing is permissible. The Head Athletic Trainer or his/her designee will notify the student-athlete, in person or by direct telephone communication of the date and time to report to the Mabee Center for sample collection. Voice messages and emails are not acceptable forms of notification. The student-athlete will read and sign the Student-Athlete Notification form acknowledging that he/she has been notified of the test and verifying the date and time of the test. The student-athlete also acknowledges that failure or refusal to appear, or tampering with the urine sample will constitute a positive test result and will be subject to disciplinary action. Additionally, tardiness will not be tolerated and failure to appear within one hour of designated arrival time will be considered a missed test.

Test Site
Drug testing will commonly be conducted in the Mabee Center. Student-athletes will report to the designated location to sign in to the collection station. The student-athlete will be provided a time to report to the facility. A government-issued photo ID should be brought with the student-athlete to the drug testing site. The student-athlete will confirm and disclose any and all medications (prescription and over the counter) and dietary supplements that he/she is taking. The student-athlete is identified and begins the actual testing process.

Student-Athlete Confidentiality
Maintaining confidentiality and protection of the rights of the student-athlete is critical factor in drug-testing. Every effort will be made to protect the confidentiality of student-athletes under this policy, including those who test positive, undergo reasonable suspicion testing, or enter treatment programs. Only persons with a "need to know" will be informed of the drug testing results. Under no circumstances will any William Jewell College personnel or anyone else associated with the drug testing program be permitted to discuss publicly any information acquired in their capacity, whether it involves individual student-athletes or teams. All infractions will be referred to as "violation of team policy" in communication with any persons not directly affected by the infraction.

College Personnel
The Director of Sports Medicine or his/her designee will serve as the site coordinator and liaison between the athletic administration, Drug Free Sport and the laboratory conducting the tests. The athletic training staff will provide support during the testing process. The Director of Athletics will be involved in all cases of positive tests.

Medical Exception Process
William Jewell College recognizes that some banned substances are used for legitimate medical purposes. William Jewell College will allow exceptions to be made for those student-athletes with a documented medical history demonstrating a need for regular use of such a substance. The student–athlete is required to inform the Director of Sports Medicine of all medications he/she is taking prior to being tested. Additionally, documentation from the student-athlete's prescribing physician will be kept in the student-athlete's medical file.

In the event a student-athlete tests positive, the Director of Athletics in consultation with the Director of Sports Medicine, and Team Physician will review the student-athlete's medical record to determine whether a medical exception should be granted. This institutional policy will follow the same guidelines as outlined in the NCAA drug testing program.

Testing Procedure
The testing collection process will be handled by the Sports Medicine staff in conjunction with Drug Free Sport team members. Collection will be completed by direct observation and the sample will be tested for dilution (specific gravity) and pH. Student-athletes will stay in the designated testing area until a valid sample is obtained.

Definition of a Positive Test
The detection levels for a positive test will remain consistent with NCAA cut-off screening values. Any result greater than these values will be deemed a positive test result.

Results Notification
The Director of Sports Medicine and Director of Compliance will receive results (positive or negative) directly from the testing laboratory. All results will be handled using strict confidentiality. The Director of Athletics and the head coach of each respective sport will be notified in the case of a positive test.

Sanctions for Positive Test Results
Among the sanctions that result from positive institutional drug tests are:

• Counseling session with Student Life
• Partial loss of season and potential loss of scholarship
• Permanent dismissal from team and loss of scholarship

Positive test results are cumulative for the student-athlete's athletic career at William Jewell College. Not meeting any or all of the sanction requirements will be considered another violation of this policy and additional sanctions deemed appropriate by the Director of Athletics will apply. Additionally, failure to sign preseason consent to test form, failure to appear for requested testing or any attempt to manipulate test results will be considered a positive test and appropriate sanctions will apply.

First Violation

The Athletic Director will schedule a confidential meeting with the student-athlete, the Head Coach, the Director of Compliance and Sports Medicine Staff member assigned to that team to inform them of the positive test result. The head coach may bring one additional staff member from their team if they deem it necessary.
The student-athlete will be required to notify his/her parent(s) or legal guardian(s) of the situation. Text messaging will not be considered a viable form of communication. A written letter will also be sent by the athletic department to inform the parent(s)/legal guardian(s) of the positive test within 48 hours of the notification meeting with the student-athlete.
The student-athlete will be required to meet with a student life counselor for evaluation and determination of a treatment plan and any further sessions.
The student-athlete will be required to attend all team meetings, practices, and contests unless excused by the head coach.
The student-athlete will be required to attend one meeting with a representative from the office of student life for the purposes of evaluation, education, and if necessary, treatment, counseling or referral.
The student-athlete will be required to sign a written authorization for release of information to necessary Department of Athletics staff members regarding compliance with attendance and cooperative participation. No information pertaining to matters discussed during meetings will be shared outside of the Office of Counseling Services staff members.
Failure to attend the counseling session will result in suspension from participation in competition and practice until session is made up.
A student-athlete who has a positive drug test will be required to complete two subsequent drug test at their own expense no less than 30 days after each testing date but no more than 45 days apart.
Student Athlete will be allowed to continue with team competition and practice during this period
Student athlete must communicate with the Director of Sports Medicine to set up reentry testing. Further testing is at the expense of the student athlete.

Second Violation During Reentry Testing

The Athletic Director will schedule a confidential meeting with the student-athlete, the Head Coach, the Director of Compliance and Director of Sports Medicine to inform them of the positive test result. The head coach may bring one other coach if they deem it necessary.
The student-athlete will be required to notify his/her parent(s) or legal guardian(s) of the situation. Text messaging will not be considered a viable form of communication. A written letter will also be sent by the athletic department to inform the parent(s)/legal guardian(s) of the positive test within 48 hours of the notification meeting with the student-athlete.
A phone call to the Student-Athletes parents will be made during the meeting to inform the parent(s) that the student has violated the institutional drug policy for a second time.
The student-athlete may have his/her athletic scholarship revoked or reduced and will have a suspension of 25% of their playing season. (Refer to Chart A)
Removal of athletic aid will occur at the end of the academic year
The Suspension will begin with the next scheduled contest and will be in effect for both in-season and post season competition. (exhibition and scrimmages can't be used to serve this suspension)
Suspension will roll over to the next season if necessary. If the positive drug test happens over the summer then the suspension will be served during the next season of competition.
A positive drug test during the reentry testing at this point will be considered an athlete's third violation. (See third Violation).

Second Violation After Clearing Reentry Testing

The Athletic Director will schedule a confidential meeting with the student-athlete, the Head Coach, the Director of Compliance and Director of Sports Medicine to inform them of the positive test result. The Head Coach may bring one other coach if they deem it necessary.
The student-athlete will be required to notify his/her parent(s) or legal guardian(s) of the situation. Text messaging will not be considered a viable form of communication. A written letter will also be sent by the athletic department to inform the parent(s)/legal guardian(s) of the positive test within 48 hours of the notification meeting with the student-athlete.
A phone call to the Student-Athletes parents will be made during the meeting to inform the parent(s) that the student has violated the institutional drug policy for a second time.
The student-athlete will be required to attend one meeting with a representative from the office of student life for the purposes of evaluation, education, and if necessary, treatment, counseling or referral.
The student-athlete will be required to sign a written authorization for release of information to necessary Department of Athletics staff members regarding compliance with attendance and cooperative participation. No information pertaining to matters discussed during meetings will be shared outside of the Office of Counseling Services staff members.
- Failure to attend counseling sessions will result in suspension from participation in competition and practice until session is made up.
Student-athlete will be suspended for 10% of their competitive season, also the student-athlete may have his/her athletic scholarship revoked or reduced. (Refer to Chart A)
Removal of athletic aid will occur at the end of the academic year.
A student-athlete who has a positive drug test will be required to complete two subsequent drug test at their own expense no less than 30 days after each testing date but no more than 45 days apart.

Third Violation

The Athletic Director will schedule a confidential meeting with the student-athlete, the Head Coach, the Director of Compliance and Director of Sports Medicine to inform them of the positive test result.
The student-athlete will be required to notify his/her parent(s) or legal guardian(s) of the situation. Text messaging will not be considered a viable form of communication. A written letter will also be sent by the athletic department to inform the parent(s)/legal guardian(s) of the positive test within 48 hours of the notification meeting with the student-athlete.
The student will be removed from collegiate athletic team and not allowed to participate in any William Jewell collegiate athletics.
Loss of athletic aid will be effective immediately.

Referrals to the Office of Counseling Services

When counseling services for the purpose of assessment and/or treatment are required, the referring party will make known to the counseling provider a time frame when the assessment or treatment will be needed by the Athletic Department. This will allow the Office of Counseling Services to schedule interviews in a timely manner. The student-athlete will be required to sign a release of information to allow communication between the psychologist/therapist and the athletic department for the purposes of attendance and cooperative participation. Failure by the student athlete to meaningfully participate in the process as defined by the counseling center staff will be considered as a second offense. The student-athlete has ten (10) days from the date of notification to arrange for his/her first mandated session with the Office of Counseling Services 816-415-5946 (counselingservices@william.jewell.edu.

Appeals Process
Student-athletes who test positive for a banned substance may contest the finding within 48 hours following receipt of notice. A written request for appeal must be submitted to the Director of Athletics within the 48 hour time frame. The Director of Athletics or his/her designee will request the laboratory to perform confirmation testing on the student-athlete's specimen B, if applicable. Specimen B findings will be final. If specimen B results are negative, the drug test will be considered negative.

If specimen B findings are positive, the student-athlete will be responsible for any costs incurred with analysis. Any student-athlete requesting an appeal of a positive B sample test is entitled to a hearing by the appeals committee which will consist of five (5) members of the Intercollegiate Athletic Committee, these members must include the following: the chair of the committee, the Faculty Athletic Representative (FAR) and three (3) other members of the committee. Requests for such a hearing must be made with-in 48 hours of notification of the positive B sample test. If 48 hours would end on a weekend, the request must be made by noon on the next business day. Requests must be in writing and received by the Director of Athletics.

The student-athlete may have an advocate or other representatives present; however, the student-athlete must present his or her own case. The hearing should take place no more than 48 hours after the written request is received by the Director of Athletics. Either the student-athlete or the other parties involved may request an extension of time to the Director of Athletics, who will consider whether to grant the extension upon a showing of good cause. These proceedings shall include an opportunity for the student-athlete to present evidence, to question adverse testimony, as well as to review the results of the drug test. The proceedings shall be confidential. The decision by the appeals committee regarding the sanction to be imposed shall be final. The Director of Athletics shall inform the student-athlete of the committee's decision in writing.

Self-Referral Program
Any student-athlete may refer himself/herself for evaluation or counseling by contacting their head coach, a member of the sports medicine staff, or an athletics department administrator. (See Appendix H)

A student-athlete may not initiate self-referral after he/she has been informed of their
participation in an impending substance abuse test as well as been informed of a pending substance abuse test.
A student-athlete cannot enter the self-referral program at any time after a positive test.
- This includes the entire time of athletic eligibility for that student-athlete.
There will be no team or administrative sanctions imposed upon the student-athlete for seeking professional help through self-referral.
A treatment plan arranged through William Jewell College Office of Counseling Services will be put into place upon self-referral. In addition, follow-up testing will occur frequently while in the self-referral program.
A student-athlete testing positive on the initial testing after entering this program will not be subject to applicable sanctions. However, a positive test in subsequent retest or failure to adhere to treatment program will result in the appropriate administrative sanctions consistent with a first offense.
Self-referral does not exempt an athlete from NCAA sanctions in the event of NCAA year round and championship testing.

PREGNANCY
In the event of a pregnancy as a student-athlete, the William Jewell College Athletic Training staff encourages all student-athletes to seek guidance from either an athletic trainer or a coach before making any decisions. All medical information disclosed in a discussion with any staff member is completely confidential and we are committed to assisting an athlete's situation in any way we can. The William Jewell College athletic training staff supports a student-athlete who prefers to seek medical care from her personal physician. Otherwise, the athletic training staff will assist in identifying an acceptable health care provider.

The following statement is the recommendation to all female student-athletes: after the twelfth week of gestation (pregnancy), the uterus begins to enlarge above the pelvic brim, leaving the fetus vulnerable to trauma. Because of this risk, it is our recommendation that the student athlete no longer participate in sports after this time until after delivery. If you have a signed statement from your physician stating otherwise, please present this to the athletic training department.

William Jewell College will not be held liable for any problems occurring during pregnancy regarding athletic participation. If you have any questions or problems, please feel free to contact the athletic training office.